Procurement Supervisor

:Location: Motor City, Dubai, United Arab Emirates Employment Type: Full-Time Work Arrangement: On-Site Department: Procurement / Supply Chain Monday to Saturday 9:00 AM - 6:00 PM Position Summary The Procurement Supervisor is responsible for supervising and coordinating day-to-day procurement activities to ensure the timely, cost-effective, and compliant acquisition of goods, materials, equipment, and services. The role requires a strong understanding of procurement processes, supplier and vendor management, financial controls, cost optimization, contract administration, and purchasing procedures. The Procurement Supervisor will work closely with Finance, Operations, Warehouse, Facilities Management, Engineering, and other departments to ensure procurement requirements are fulfilled efficiently and in accordance with approved budgets, policies, and procedures. The position also involves supervising procurement team members, monitoring supplier performance, supporting negotiations, controlling procurement expenditure, and identifying opportunities for cost savings and process improvements. Key Responsibilities Procurement Operations Supervise day-to-day procurement and purchasing activities to ensure timely fulfillment of business requirements. Coordinate sourcing, quotation, evaluation, purchasing, and delivery processes. Review purchase requisitions and ensure purchases comply with approved requirements and authorization procedures. Obtain and evaluate supplier quotations and recommend appropriate vendors based on price, quality, delivery, and service. Ensure purchase orders are accurately prepared, approved, and issued in accordance with company procedures. Monitor outstanding purchase orders and follow up with suppliers to ensure timely delivery. Identify procurement process improvements to increase efficiency and service quality. Supplier and Vendor Management Maintain and develop effective relationships with suppliers, contractors, and service providers. Evaluate supplier capabilities, pricing, quality, delivery performance, and compliance. Monitor vendor performance against agreed requirements and service levels. Support supplier negotiations to achieve competitive pricing and favorable commercial terms. Address supplier performance issues and coordinate resolution of delivery, quality, pricing, and service concerns. Maintain accurate and up-to-date vendor records and documentation. Cost Control and Financial Coordination Monitor procurement expenditure against approved budgets. Work closely with Finance to support budgeting, invoice verification, payment processing, and reconciliation. Review purchasing costs and identify opportunities for cost reduction and value optimization. Support the implementation of cost-saving initiatives while maintaining required quality and service standards. Analyze procurement expenditure and provide regular cost and purchasing reports to management. Ensure procurement transactions are properly documented and comply with financial controls. Contract and Purchase Order Management Assist with the administration and monitoring of supplier and service contracts. Review commercial terms, pricing, payment conditions, delivery schedules, and service requirements. Monitor contract and purchase order utilization and highlight discrepancies or potential risks. Ensure purchasing activities are supported by appropriate documentation and approvals. Maintain organized procurement records for reporting and audit purposes. Inventory and Operations Coordination Coordinate with Warehouse, Facilities Management, Engineering, and Operations teams regarding material and service requirements. Support inventory planning and ensure the availability of required materials and supplies. Monitor stock levels and purchasing requirements to minimize shortages and unnecessary inventory. Coordinate with relevant departments to ensure procurement activities support operational requirements and project schedules. Compliance and Reporting Ensure procurement activities comply with company procurement policies, financial procedures, approval limits, and internal controls. Maintain accurate procurement records, supplier documentation, quotations, purchase orders, and contracts. Prepare regular procurement reports, purchasing summaries, supplier performance reports, and KPI updates. Support internal and external audits by providing required procurement documentation. Identify procurement risks and escalate issues to management when required. Team Supervision Supervise and coordinate procurement team members in the execution of daily purchasing activities. Allocate tasks and monitor workload, performance, and completion of procurement activities. Provide guidance and support to procurement staff on purchasing procedures, supplier management, and company policies. Promote accountability, teamwork, accuracy, and adherence to procurement processes. Support the development and improvement of procurement team capabilities. Qualifications Bachelor’s degree in Finance, Accounting, Business Administration, Supply Chain Management, Procurement, or a related field. Minimum 5 years of experience in procurement, purchasing, supply chain, or a related function. Minimum 5 years of experience within an Engineering, Procurement and Construction (EPC) environment. Minimum 4 years of experience in Facilities Services / Facilities Management. Minimum 5 years of experience in Vendor Management. Minimum 3 years of demonstrated experience in Cost Reduction / Cost Optimization. Strong understanding of budgeting, financial analysis, procurement controls, and cost management. Experience with ERP systems such as YARDI, ODOO, or similar procurement and financial management systems. Proven experience in supplier negotiations, purchasing, contract administration, and vendor performance management. Preferred Candidate Profile The ideal candidate will: Have a strong combination of procurement and finance/accounting knowledge. Possess substantial experience in EPC and facilities services environments. Have a proven track record in vendor management, supplier negotiations, and cost reduction. Demonstrate a strong understanding of procurement procedures, financial controls, and compliance requirements. Be experienced in monitoring procurement budgets, expenditure, supplier performance, and KPIs. Have the ability to supervise procurement personnel and coordinate effectively with multiple departments. Be organized, analytical, commercially aware, and capable of managing multiple priorities in a fast-paced environment. Demonstrate high standards of integrity, accuracy, confidentiality, and professional conduct.

Bachelor’s degree in Finance, Accounting, Business Administration, Supply Chain Management, Procurement, or a related field. Minimum 5 years of experience in procurement, purchasing, supply chain, or a related function. Minimum 5 years of experience within an Engineering, Procurement and Construction (EPC) environment. Minimum 4 years of experience in Facilities Services / Facilities Management. Minimum 5 years of experience in Vendor Management. Minimum 3 years of demonstrated experience in Cost Reduction / Cost Optimization. Strong understanding of budgeting, financial analysis, procurement controls, and cost management. Experience with ERP systems such as YARDI, ODOO, or similar procurement and financial management systems. Proven experience in supplier negotiations, purchasing, contract administration, and vendor performance management.