Accounts Payable Accountant

Evolution is an Event Production Company that delivers end-to-end live event solutions, technical production, and site infrastructure across the UAE, Saudi Arabia, and the wider GCC. We are looking for an Accounts Payable Accountant to join our Finance team, based at our office in Jebel Ali, Dubai, United Arab Emirates. The successful candidate will manage the end-to-end AP cycle, build strong supplier relationships and support accurate, timely financial reporting. PLEASE NOTE: This is a hands-on, execution-focused role designed for candidates who are comfortable working in an operational Accounts Payable capacity. Key Responsibilities · Manage the end-to-end Accounts Payable cycle, including supplier invoice verification, purchase order matching, accurate posting, payment processing and maintenance of complete supporting documentation. · Manage AP requirements across multiple live events and projects, ensuring supplier invoices and project-related costs are captured accurately and within required timelines. · Develop and maintain strong, professional relationships with suppliers and subcontractors, acting as a key point of contact for payment-related matters and proactively resolving queries or disputes. · Negotiate and manage supplier payment terms in line with project requirements and company cash-flow priorities, while maintaining positive supplier relationships. · Work closely with Commercial, Procurement, Project, Operations and Finance teams to resolve invoice discrepancies, missing documentation, PO variances and other payment-related issues. · Ensure supplier accounts and statements are reconciled monthly, with outstanding discrepancies investigated and resolved promptly. · Maintain an accurate and up-to-date payables and cashflow forecast, proactively highlighting upcoming commitments, high-value payments and potential payment risks to management. · Priorities supplier payments in accordance with project schedules, event delivery requirements and operational priorities, particularly during peak event periods. · Ensure all project costs are booked accurately and on time, particularly during month-end, project closing and event reconciliation, and report material variances between purchase orders, supplier invoices and approved project costs. · Manage petty cash, including disbursements, supporting documentation, tracking and reconciliation. · Prepare and process payment vouchers and support documentation for all supplier payments in accordance with internal approval procedures. · Reconcile corporate credit card transactions monthly and follow up with relevant employees and departments for missing invoices, receipts or supporting documentation. · Support month-end and year-end financial closing, including AP reconciliations, accruals, outstanding invoice follow-up and other closing requirements. · Maintain organised and complete AP records and audit trails, ensuring documentation is readily available for internal reviews, external audits and statutory requirements. · Support Finance and operational teams during high-volume event periods, where payment requirements and supplier coordination may be time sensitive. · Be flexible to support the operational nature of the events business, including travel to the Riyadh office and other project/event locations as and when required, based on business and event requirements. Undertake other finance and project-related responsibilities as reasonably required to support the Finance team and successful delivery of events and projects. Requirements ● 3-5 years' experience in an Accounts Payable role. ● Proficient in Excel and accounting/ERP software such as Tally, Sage 50 and Oracle. ● Strong proficiency in Microsoft Office applications. ● Strong communication and negotiation skills, with confidence in engaging suppliers directly by phone as well as email. ● Strong relationship-building skills - patient and courteous, yet firm when required. ● Sound knowledge of VAT regulations, reconciliations and AP processes. ● Experience managing petty cash. ● Well organized, with the ability to manage multiple suppliers and internal stakeholders simultaneously. ● Bachelor’s or master’s degree in accounting or finance. ● Arabic language skills are an advantage. ● Valid UAE driving license and own vehicle is essential. We are an equal opportunity employer and all qualified applicants will receive consideration for employment with regard to race, colour, religion, sex, orientation, gender, identity or expression, pregnancy, age, national origin, disability status. Genetic information, protected veteran status or any other characteristic protected by law. Show more Show less

• 3-5 years' experience in an Accounts Payable role. • Proficient in Excel and accounting/ERP software such as Tally, Sage 50 and Oracle. • Strong proficiency in Microsoft Office applications. • Strong communication and negotiation skills, with confidence in engaging suppliers directly by phone as well as email. • Strong relationship-building skills - patient and courteous, yet firm when required. • Sound knowledge of VAT regulations, reconciliations and AP processes. • Experience managing petty cash. • Well organized, with the ability to manage multiple suppliers and internal stakeholders simultaneously. • Bachelor’s or master’s degree in accounting or finance. • Arabic language skills are an advantage. • Valid UAE driving license and own vehicle is essential.

• Manage the end-to-end Accounts Payable cycle, including supplier invoice verification, purchase order matching, accurate posting, payment processing and maintenance of complete supporting documentation. • Manage AP requirements across multiple live events and projects, ensuring supplier invoices and project-related costs are captured accurately and within required timelines. • Develop and maintain strong, professional relationships with suppliers and subcontractors, acting as a key point of contact for payment-related matters and proactively resolving queries or disputes. • Negotiate and manage supplier payment terms in line with project requirements and company cash-flow priorities, while maintaining positive supplier relationships. • Work closely with Commercial, Procurement, Project, Operations and Finance teams to resolve invoice discrepancies, missing documentation, PO variances and other payment-related issues. • Ensure supplier accounts and statements are reconciled monthly, with outstanding discrepancies investigated and resolved promptly. • Maintain an accurate and up-to-date payables and cashflow forecast, proactively highlighting upcoming commitments, high-value payments and potential payment risks to management. • Priorities supplier payments in accordance with project schedules, event delivery requirements and operational priorities, particularly during peak event periods. • Ensure all project costs are booked accurately and on time, particularly during month-end, project closing and event reconciliation, and report material variances between purchase orders, supplier invoices and approved project costs. • Manage petty cash, including disbursements, supporting documentation, tracking and reconciliation. • Prepare and process payment vouchers and support documentation for all supplier payments in accordance with internal approval procedures. • Reconcile corporate credit card transactions monthly and follow up with relevant employees and departments for missing invoices, receipts or supporting documentation. • Support month-end and year-end financial closing, including AP reconciliations, accruals, outstanding invoice follow-up and other closing requirements. • Maintain organised and complete AP records and audit trails, ensuring documentation is readily available for internal reviews, external audits and statutory requirements. • Support Finance and operational teams during high-volume event periods, where payment requirements and supplier coordination may be time sensitive. • Be flexible to support the operational nature of the events business, including travel to the Riyadh office and other project/event locations as and when required, based on business and event requirements. Undertake other finance and project-related responsibilities as reasonably required to support the Finance team and successful delivery of events and projects.