Administrative & Procurement Specialist

Administrative & Procurement Specialist Location: Abu Dhabi, UAE Employment Type: Full-Time Reports To: Head of HR & Admin Job Summary We are seeking an experienced Administrative & Procurement Specialist to manage office administration, staff accommodation, facilities coordination, and procurement activities. The role requires strong organizational skills, vendor management experience, and the ability to support smooth day-to-day business operations. Key Responsibilities • Manage office administration, supplies, equipment, and asset records. • Oversee staff accommodation, including lease renewals, maintenance, utilities, and vendor coordination. • Coordinate company vehicles, driver schedules, and administrative logistics. • Organize meetings, travel arrangements, and visitor management. • Maintain administrative records, contracts, and supplier documentation. • Handle procurement of office supplies, IT equipment, maintenance materials, and services. • Obtain quotations, negotiate with suppliers, and manage vendor relationships. • Monitor purchase orders, deliveries, invoices, and payment processes. • Support procurement reporting, cost analysis, and compliance with company policies. • Assist HR with onboarding and offboarding administrative requirements. Requirements • Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, or a related field. • 3–5 years of experience in administration and procurement. • Experience in facilities management, accommodation management, or logistics/technology sectors is preferred. • Valid UAE Driving License and own vehicle. • Strong communication, negotiation, and organizational skills. • Proficiency in MS Office; ERP/procurement system experience is an advantage. • Fluent in English; Arabic and/or Mandarin language skills are a plus. Preferred Candidate • Detail-oriented, proactive, and capable of handling multiple responsibilities. • Able to work independently and coordinate effectively with vendors, landlords, and internal departments. Show more Show less

Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, or a related field. 3–5 years of experience in administration and procurement. Experience in facilities management, accommodation management, or logistics/technology sectors is preferred. Valid UAE Driving License and own vehicle. Strong communication, negotiation, and organizational skills. Proficiency in MS Office; ERP/procurement system experience is an advantage. Fluent in English; Arabic and/or Mandarin language skills are a plus.

Manage office administration, supplies, equipment, and asset records. Oversee staff accommodation, including lease renewals, maintenance, utilities, and vendor coordination. Coordinate company vehicles, driver schedules, and administrative logistics. Organize meetings, travel arrangements, and visitor management. Maintain administrative records, contracts, and supplier documentation. Handle procurement of office supplies, IT equipment, maintenance materials, and services. Obtain quotations, negotiate with suppliers, and manage vendor relationships. Monitor purchase orders, deliveries, invoices, and payment processes. Support procurement reporting, cost analysis, and compliance with company policies. Assist HR with onboarding and offboarding administrative requirements.