Assistant Project Manager

Company Description At AECOM, we’re delivering a better world. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world. Here, you will have freedom to grow in a world of opportunity. We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. Job Description We're looking for a detail-oriented and organized Assistant Project Manager to join our Buildings Design practice in Dubai, United Arab Emirates. In this role, you will provide essential support to our project management team, ensuring smooth coordination and documentation of all pre-contract activities. You will work closely with internal stakeholders and external vendors to facilitate project initiation and contract preparation, playing a key role in setting the foundation for successful project execution within the hospitality sector. Responsibilities: • Coordinate and organize documentation, including vendor proposals, contracts, and service agreements • Assist in the preparation of project briefs, timelines, and resource allocation plans • Communicate with internal departments and external vendors to gather necessary information and clarify project requirements • Maintain organized project files and databases, ensuring all pre-contract materials are properly documented and easily accessible • Support the senior project manager in analyzing vendor proposals and preparing comparative assessments • Track and monitor pre-contract milestones and deliverables to ensure timely project progression • Prepare meeting agendas, minutes, and status reports for project stakeholders • Identify and escalate potential risks or issues during the pre-contract phase • Assist in customizing project templates and checklists specific to hospitality requirements • Coordinate site visits and inspections as needed during the pre-contract phase • Manage administrative tasks including scheduling, correspondence, and vendor follow-ups Qualifications • 3+ years of experience in project coordinator or assistant project manager capacity • Experience within architecture or building engineering • Strong knowledge of the hospitality industry and its operational requirements • Experience in mixed use developments and hospitality projects is beneficial. Additional Information N/A At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. ReqID: REF59503V Business Line: Building Engineering Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Program & Project Management Work Location Model: Hybrid Show more

3+ years of experience in project coordinator or assistant project manager capacity; Experience within architecture or building engineering; Strong knowledge of the hospitality industry and its operational requirements; Experience in mixed use developments and hospitality projects is beneficial.

Coordinate and organize documentation, including vendor proposals, contracts, and service agreements; Assist in the preparation of project briefs, timelines, and resource allocation plans; Communicate with internal departments and external vendors to gather necessary information and clarify project requirements; Maintain organized project files and databases, ensuring all pre-contract materials are properly documented and easily accessible; Support the senior project manager in analyzing vendor proposals and preparing comparative assessments; Track and monitor pre-contract milestones and deliverables to ensure timely project progression; Prepare meeting agendas, minutes, and status reports for project stakeholders; Identify and escalate potential risks or issues during the pre-contract phase; Assist in customizing project templates and checklists specific to hospitality requirements; Coordinate site visits and inspections as needed during the pre-contract phase; Manage administrative tasks including scheduling, correspondence, and vendor follow-ups