Administrative Assistant to the CEO (Tagalog Speaker)

Location: Umm Al Quwain, UAE Gulf Orchid Perfume Manufacturing LLC is a growing perfume manufacturing and distribution company. We are looking for a highly organized, proactive, and trustworthy Administrative Assistant to the CEO to provide administrative and coordination support to the CEO and ensure the smooth operation of the executive office. Key Responsibilities • Manage the CEO’s calendar, appointments, meetings, emails, and daily priorities. • Support the day-to-day administrative operations of the CEO’s office and ensure smooth coordination. • Prepare correspondence, reports, presentations, meeting agendas, and other business documents. • Organize executive meetings, prepare Minutes of Meeting (MOM), and follow up on action points. • Track tasks, deadlines, and instructions assigned by the CEO and follow up with responsible managers. • Coordinate communication and information between the CEO and departments including Production, Sales, Marketing, E-Commerce, Logistics, and Finance. • Collect departmental updates and information required by the CEO for decision-making and business reviews. • Coordinate with suppliers, customers, distributors, business partners, and other external stakeholders when required. • Organize company events, exhibitions, executive meetings, and business functions. • Arrange local and international travel, including flights, hotels, transportation, visas, and itineraries. • Assist the CEO with company projects, special assignments, and business initiatives. • Maintain organized and confidential records and handle sensitive business and personal information with discretion. Requirements • Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred. • 2–5 years of experience as an Administrative Assistant, Executive Assistant, Personal Assistant, Secretary, or similar role. • Previous experience supporting a CEO, General Manager, or senior executive is preferred. • Fluent English and Tagalog communication skills. • Experience in manufacturing, perfume, cosmetics, FMCG, retail, or trading is an advantage. • Strong organizational, communication, follow-up, and time-management skills. • Proficient in Microsoft 365, especially Outlook, Word, Excel, PowerPoint, and Teams. • Professional, proactive, reliable, and detail-oriented. • Ability to manage multiple priorities and work under pressure. • High level of confidentiality and professionalism. • UAE work experience is an advantage. • A valid UAE driving license is required. • Own car is preferred. Show more Show less

Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred. 2–5 years of experience as an Administrative Assistant, Executive Assistant, Personal Assistant, Secretary, or similar role. Previous experience supporting a CEO, General Manager, or senior executive is preferred. Fluent English and Tagalog communication skills. Experience in manufacturing, perfume, cosmetics, FMCG, retail, or trading is an advantage. Strong organizational, communication, follow-up, and time-management skills. Proficient in Microsoft 365, especially Outlook, Word, Excel, PowerPoint, and Teams. Professional, proactive, reliable, and detail-oriented. Ability to manage multiple priorities and work under pressure. High level of confidentiality and professionalism. UAE work experience is an advantage. A valid UAE driving license is required. Own car is preferred.

Manage the CEO’s calendar, appointments, meetings, emails, and daily priorities. Support the day-to-day administrative operations of the CEO’s office and ensure smooth coordination. Prepare correspondence, reports, presentations, meeting agendas, and other business documents. Organize executive meetings, prepare Minutes of Meeting (MOM), and follow up on action points. Track tasks, deadlines, and instructions assigned by the CEO and follow up with responsible managers. Coordinate communication and information between the CEO and departments including Production, Sales, Marketing, E-Commerce, Logistics, and Finance. Collect departmental updates and information required by the CEO for decision-making and business reviews. Coordinate with suppliers, customers, distributors, business partners, and other external stakeholders when required. Organize company events, exhibitions, executive meetings, and business functions. Arrange local and international travel, including flights, hotels, transportation, visas, and itineraries. Assist the CEO with company projects, special assignments, and business initiatives. Maintain organized and confidential records and handle sensitive business and personal information with discretion.