Procurement Coordinator

Responsible for helping with follow up, web-help desk request, and drop ship report in an accurate and efficient manner. Job Summary • Responsible for helping with follow up, web-help desk request, and drop ship report in an accurate and efficient manner. Essential Duties And Responsibilities • Responsible for processing all drop ship invoices • Verify invoices against Purchase Orders and receive orders in our accounting system • Assist with the follow up of for the status of Purchase Orders • Assist with the web help desk • Responsible for cancelling purchase orders, changing addresses on order, creating fixed asset order, and ordering supplies for a branch • Support other Procurement team members as time permits or when requested to by the Procurement Supervisor or Director of Procurement • Ensure that all drop ship invoices are processed in timely manner • Identifies, researches, and resolves discrepancies between invoices and purchase orders • Contact vendors as needed to resolve any issues and respond to their inquiries • Obtain accurate serial numbers from invoice or by contacting vendor • Ensure that accurate serial numbers are entered for all appropriate products • Assist with drop ship invoice preparations and audit process as needed • Contribute to improving process workflows and maintaining system administration • Assist Procurement team with any special projects as requested Other duties assigned as needed Skills And Abilities • Communicate and interact with internal employees, clients and colleagues in a professional and timely manner • Self-starter capable of working independently and ensuring to meet deadlines • Excellent communication and interpersonal skills, both verbal and written • Ability to balance multiple tasks with changing priorities • Excellent structured problem-solving skills • Demonstrate time management skills with attention to detail Education And/or Experience • Minimum of a high school diploma or equivalent • 1 – 2 years similar receiving/procurement support experience preferred • Demonstrated experience utilizing company intranet and Service Desk applications a plus Working Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers). Physical Requirements The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. • This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment Direct Reports • This position does not have any direct reports Work Hours AVI-SPL reserves the right to alter work hours and work location as deems necessary AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state or local law Show more Show less

Minimum of a high school diploma or equivalent. 1–2 years similar receiving/procurement support experience preferred.

Processing all drop ship invoices; verify invoices against Purchase Orders and receive orders in our accounting system; assist with follow up of Purchase Orders status; assist with the web help desk; cancel purchase orders, change addresses on orders, create fixed asset orders, and order supplies for a branch; support other Procurement team members; ensure drop ship invoices are processed in a timely manner; identify, research, and resolve discrepancies between invoices and purchase orders; contact vendors to resolve issues; obtain accurate serial numbers from invoice or vendor; ensure accurate serial numbers are entered for all appropriate products; assist with drop ship invoice preparations and audit process; contribute to improving process workflows and system administration; assist Procurement team with special projects.