Accountant - Cash and Credit Card and Online Sales

Accountant - Cash and Credit Card and Online Sales Reports to Manager - Finance/Chief Accountant Job Purpose: The Accountant – Cash & Card Sales is responsible for ensuring accurate and timely recording, reconciliation, and monitoring of cash, card, e-commerce, and accounts receivable transactions. The role ensures sales are completely accounted for, customer collections are effectively managed, bank transactions are reconciled, and financial records are maintained in compliance with company policies and accounting standards. The position also supports month-end closing, audit requirements, and continuous improvement of cash collection and reconciliation processes. Key Accountabilities: • Ensure all daily sales from retail outlets are accurately posted in the ERP system within established timelines and verify submission of daily sales reports from all outlets. • Reconcile daily cash collections, credit card receipts, payment gateway settlements, gift vouchers, and other payment methods against sales records, investigating and resolving any discrepancies promptly. • Monitor that all cash and card collections are deposited into company bank accounts on time and reconcile merchant settlements with bank credits. • Record all bank debit and credit transactions accurately, including deposits, withdrawals, bank charges, transfers, loan transactions, and other banking activities by preparing the necessary accounting vouchers and journal entries. • Perform daily bank balance verification and prepare weekly bank reconciliations by reconciling bank statements with company records, ensuring all outstanding items are identified, investigated, and resolved. • Prepare, review, and issue customer invoices, debit notes, and credit notes accurately and on time, ensuring billing accuracy and compliance with company policies. • Process and post customer receipts received through cash, cheques, credit cards, bank transfers, ACH, and other payment methods, maintaining complete and accurate audit trails. • Monitor Accounts Receivable ageing reports, follow up on overdue accounts, and coordinate collection activities to improve cash flow and reduce outstanding receivables. • Perform daily and monthly reconciliation of the Accounts Receivable sub-ledger with the General Ledger, investigate payment variances, and resolve reconciliation issues in a timely manner. • Coordinate with Sales, Operations, and other internal departments to resolve customer account queries, validate revenue transactions, and ensure accuracy of commercial and financial records. • Prepare customer Statements of Account, receivable reports, collection status reports, and other management reports on a timely basis. • Perform daily reconciliation of e-commerce sales, payment gateway settlements, refunds, cancellations, and adjustments, ensuring accurate posting of all related accounting entries in the ERP system. • Monitor e-commerce system interfaces and controls to ensure completeness, accuracy, and integrity of financial transactions. • Perform periodic reconciliation of customer loyalty points, ensuring accurate accounting for accruals, redemptions, adjustments, and outstanding liabilities. • Support month-end and year-end closing activities by ensuring all sales, bank, cash, card, and receivable transactions are accurately recorded, reconciled, and reported. • Maintain organized physical and electronic records of invoices, receipts, reconciliations, bank documents, and supporting schedules to ensure audit readiness and compliance with company policies and accounting standards. • Assist internal and external auditors by providing required documentation, reconciliations, and explanations related to sales, cash, banking, and accounts receivable transactions. • Recommend and implement process improvements to strengthen internal controls, enhance reconciliation efficiency, improve collection performance, and support continuous improvement within the Finance function. Lives and Advocates the Bateel Values: • Quality • Innovation • Authenticity • Integrity Experience requirement: • 3–5 years of accounting experience, preferably in retail, hospitality, food & beverage, or multi-outlet operations. • Experience in cash management, accounts receivable, bank reconciliation, merchant reconciliation, and e-commerce accounting. • Hands-on experience with ERP systems such as Microsoft Dynamics NAV/Business Central, SAP, Oracle, or similar. • Strong knowledge of Accounts Receivable, General Ledger, and bank reconciliation • Experience with payment gateways, POS systems, merchant settlements, and e-commerce platforms. • Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and reconciliation techniques. • Good understanding of accounting standards and internal control procedures. Qualification and Licenses requirement: Bachelor's degree in Accounting or related field *Due to the volume of applications we are receiving ONLY SHORTLISTED CANDIDATES FOR INTERVIEW will be contacted. Show more Show less

Experience requirement: 3–5 years of accounting experience, preferably in retail, hospitality, food & beverage, or multi-outlet operations. Experience in cash management, accounts receivable, bank reconciliation, merchant reconciliation, and e-commerce accounting. Hands-on experience with ERP systems such as Microsoft Dynamics NAV/Business Central, SAP, Oracle, or similar. Strong knowledge of Accounts Receivable, General Ledger, and bank reconciliation. Experience with payment gateways, POS systems, merchant settlements, and e-commerce platforms. Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and reconciliation techniques. Good understanding of accounting standards and internal control procedures. Qualification and Licenses requirement: Bachelor's degree in Accounting or related field

Ensure all daily sales from retail outlets are accurately posted in the ERP system within established timelines and verify submission of daily sales reports from all outlets. Reconcile daily cash collections, credit card receipts, payment gateway settlements, gift vouchers, and other payment methods against sales records, investigating and resolving any discrepancies promptly. Monitor that all cash and card collections are deposited into company bank accounts on time and reconcile merchant settlements with bank credits. Record all bank debit and credit transactions accurately, including deposits, withdrawals, bank charges, transfers, loan transactions, and other banking activities by preparing the necessary accounting vouchers and journal entries. Perform daily bank balance verification and prepare weekly bank reconciliations by reconciling bank statements with company records, ensuring all outstanding items are identified, investigated, and resolved. Prepare, review, and issue customer invoices, debit notes, and credit notes accurately and on time, ensuring billing accuracy and compliance with company policies. Process and post customer receipts received through cash, cheques, credit cards, bank transfers, ACH, and other payment methods, maintaining complete and accurate audit trails. Monitor Accounts Receivable ageing reports, follow up on overdue accounts, and coordinate collection activities to improve cash flow and reduce outstanding receivables. Perform daily and monthly reconciliation of the Accounts Receivable sub-ledger with the General Ledger, investigate payment variances, and resolve reconciliation issues in a timely manner. Coordinate with Sales, Operations, and other internal departments to resolve customer account queries, validate revenue transactions, and ensure accuracy of commercial and financial records. Prepare customer Statements of Account, receivable reports, collection status reports, and other management reports on a timely basis. Perform daily reconciliation of e-commerce sales, payment gateway settlements, refunds, cancellations, and adjustments, ensuring accurate posting of all related accounting entries in the ERP system. Monitor e-commerce system interfaces and controls to ensure completeness, accuracy, and integrity of financial transactions. Perform periodic reconciliation of customer loyalty points, ensuring accurate accounting for accruals, redemptions, adjustments, and outstanding liabilities. Support month-end and year-end closing activities by ensuring all sales, bank, cash, card, and receivable transactions are accurately recorded, reconciled, and reported. Maintain organized physical and electronic records of invoices, receipts, reconciliations, bank documents, and supporting schedules to ensure audit readiness and compliance with company policies and accounting standards. Assist internal and external auditors by providing required documentation, reconciliations, and explanations related to sales, cash, banking, and accounts receivable transactions. Recommend and implement process improvements to strengthen internal controls, enhance reconciliation efficiency, improve collection performance, and support continuous improvement within the Finance function.