Receptionist

Key Responsibilities: • Welcome & assist visitors, clients & VIP guests in a professional & courteous manner. • Manage meeting room booking, ensure proper scheduling & coordinate room readiness. • Arrange & coordinate VIP meetings & board meeting, top management events, including catering requirements. • Handle staff catering arrangements & follow up with supplier when needed. • Provide administrative & executive support to holding and subsidiary companies as required. • Monitor the VIP floor, ensure cleanliness & readiness & coordinate with relevant teams for facility needs. • Liaise with external suppliers for services such as catering, flower setups across floors, ensuring quality & timely replacements. • Assist visitors & guests with basic technical support, including screen mirroring, TV connections & meeting room equipment. • Handle incoming call, inquiries in accordance with company protocols. • Ensure all guest interactions reflect the company’s VIP service standards. • Requires maintaining high level of professionalism, confidentiality & service excellence at all times plus requires occasional flexibility to support urgent requests & operational needs. Qualifications and Work Experience: • 2+ years of experience in a receptionist or front office role. • Proven experience in coordinating meetings, managing VIP guests, supporting admin & executive-level activities. • Solid understanding of office operations, guest services & relations. • Basic troubleshooting of meeting rooms equipment & AV system. • Prior experience in roles involving VIP, corporate, events or hospitality environment. • Experience dealing with suppliers, catering arrangements & event support. Competencies / Technical Skills: • Excellent communication skills (Verbal & written). • Strong organizational & scheduling abilities. • Proficient in MS Office applications (Outlook, word, Excel) & office communication tools. • Ability to coordinate meeting logistics, catering & VIP requirements. • Basic troubleshooting skills in IT technical support. Competencies / Behavioral Skills: • Professional, welcoming & customer focused attitude. • Ability to handle VIP guests with discretion & high service standards. • Strong sense of responsibility & reliability. • Calm & composed when handling pressure or urgent requests. • Proactive & solution-oriented, with the ability to anticipate needs. • Cooperative & supportive to colleagues & management. • High level of confidentiality, especially when dealing with senior leaders, high level profiles & sensitive information. Show more Show less

2+ years of experience in a receptionist or front office role. Proven experience in coordinating meetings, managing VIP guests, supporting admin & executive-level activities. Solid understanding of office operations, guest services & relations. Basic troubleshooting of meeting rooms equipment & AV system. Prior experience in roles involving VIP, corporate, events or hospitality environment. Experience dealing with suppliers, catering arrangements & event support.

Welcome & assist visitors, clients & VIP guests in a professional & courteous manner. Manage meeting room booking, ensure proper scheduling & coordinate room readiness. Arrange & coordinate VIP meetings & board meeting, top management events, including catering requirements. Handle staff catering arrangements & follow up with supplier when needed. Provide administrative & executive support to holding and subsidiary companies as required. Monitor the VIP floor, ensure cleanliness & readiness & coordinate with relevant teams for facility needs. Liaise with external suppliers for services such as catering, flower setups across floors, ensuring quality & timely replacements. Assist visitors & guests with basic technical support, including screen mirroring, TV connections & meeting room equipment. Handle incoming call, inquiries in accordance with company protocols. Ensure all guest interactions reflect the company’s VIP service standards. Requires maintaining high level of professionalism, confidentiality & service excellence at all times plus requires occasional flexibility to support urgent requests & operational needs.