Office Administration Specialist

About moomoo KSA Moomoo Arabia Capital is part of FUTU Group, a leading global digital brokerage and wealth management platform. As we deepen our presence in the Kingdom, we are building a local team to deliver world-class advisory services to clients in Saudi Arabia. About the Role: a proactive Office Administration Specialist to ensure smooth office operations and support various departments. The role involves managing administrative tasks, schedules, meetings, and office systems to maintain a productive work environment. Ideal candidates are detail-oriented, adaptable, and skilled at multitasking. Join our fast-paced, growing company and contribute directly to operational success while fostering productivity, collaboration, and engagement. Responsibilities: • Manage daily office operations and ensure administrative efficiency • Coordinate schedules, appointments, and meetings for various departments • Maintain office supplies inventory and order new materials as needed • Prepare and organize documents, reports, and correspondence • Serve as the point of contact for internal and external communications • Assist with onboarding new employees by preparing necessary documentation and workspace setup • Support event planning and coordination for meetings, trainings, and company events • Maintain record-keeping systems and ensure confidentiality of sensitive information • Collaborate with IT and facilities teams to address office equipment and maintenance needs Requirements • Proven experience in office administration or a related role • Excellent organizational and time management skills • Strong proficiency in Microsoft Office Suite and office management software • Effective communication and interpersonal skills • Ability to multitask and prioritize tasks in a fast-paced environment • High attention to detail and problem-solving capabilities • Discretion and confidentiality in handling sensitive information • Ability to work independently and as part of a collaborative team • Flexibility and adaptability to changing office needs and priorities Benefits Working at Moomoo, you will get : • Be a part of the world's leading digital brokerage firm where growth and career\development opportunities are endless • Enjoy a competitive total compensation package that truly values your skills and contributions • Comprehensive insurance coverage for employees and dependents to provide you a peace of mind • Fun loving and diverse work environment that hosts various team-bonding programs and company events • Business casual work attire everyday • And Much Morel: Discover even more perks and benefits as we take you through the hiring proces Show more Show less

Proven experience in office administration or a related role

Manage daily office operations and ensure administrative efficiency; Coordinate schedules, appointments, and meetings for various departments; Maintain office supplies inventory and order new materials as needed; Prepare and organize documents, reports, and correspondence; Serve as the point of contact for internal and external communications; Assist with onboarding new employees by preparing necessary documentation and workspace setup; Support event planning and coordination for meetings, trainings, and company events; Maintain record-keeping systems and ensure confidentiality of sensitive information; Collaborate with IT and facilities teams to address office equipment and maintenance needs