Executive Assistant to C Suite

Job Purpose We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to our senior C-suite leadership team within a dynamic and fast-paced multinational organization. This role is far more than traditional administrative support. As a trusted business partner to senior executives, you will play a critical role in ensuring seamless executive operations, managing high-priority initiatives, coordinating key stakeholder interactions, and supporting strategic business objectives. The successful candidate will demonstrate exceptional organizational skills, sound judgment, strong communication abilities, and the highest level of professionalism and confidentiality. Key Responsibility Areas • Manage complex executive calendars, schedules, meetings, and competing priorities to maximize leadership effectiveness. • Coordinate Executive Committee, Board, and senior leadership meetings, including agenda preparation, logistics, documentation, minutes, action tracking, and follow-up. • Serve as the primary point of contact between senior executives and internal as well as external stakeholders. • Prepare high-quality presentations, reports, dashboards, briefing papers, and executive correspondence. • Maintain and manage confidential business information, contracts, records, and executive documentation with utmost discretion. • Support the planning and execution of strategic projects and cross-functional initiatives, ensuring timely delivery of objectives. • Monitor key action items, deliverables, and deadlines, proactively following up to ensure completion. • Coordinate domestic and international travel arrangements, including visas, accommodations, itineraries, and expense management. • Support procurement activities, approval workflows, vendor coordination, and administrative processes through enterprise systems. • Oversee executive office administration, including office resources, equipment, and operational support. • Provide additional executive and business support as required. Job Location Al Rayyan Complex, Al Nahda Road, Near Sahara Centre, Sharjah, UAE Education and Experience • Bachelor's degree in Business Administration, Management, Communications, or a related field. • 5 to 8 years of experience providing executive support to C-suite leaders or senior management within a large, fast-paced organization. • Demonstrated experience working in multinational environments, managing complex priorities, and handling highly sensitive and confidential information with discretion. • Familiarity with enterprise platforms such as Oracle, SAP, ERP, HCM, BPM, or similar business systems is considered an advantage. • Proven ability to build strong relationships with senior stakeholders while delivering exceptional administrative and executive support. Skills and Competencies • Exceptional organizational, coordination, and time management skills, with the ability to effectively manage competing priorities. • Strong written and verbal communication skills, with the confidence to engage professionally with senior stakeholders. • Sound business judgment, strong stakeholder management capabilities, and a professional executive presence. • Demonstrated integrity, discretion, and professionalism when handling sensitive and confidential information. • Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. • Strong analytical and problem-solving abilities, with the capacity to anticipate needs and support decision-making. • Ability to thrive in a fast-paced environment while managing multiple tasks and deadlines effectively. • Proactive, resourceful, and adaptable, with a collaborative mindset and a strong sense of ownership and accountability. • Excellent attention to detail and commitment to delivering high-quality work with accuracy and efficiency. Show more Show less

Bachelor's degree in Business Administration, Management, Communications, or a related field. 5 to 8 years of experience providing executive support to C-suite leaders or senior management within a large, fast-paced organization. Demonstrated experience in multinational environments, managing complex priorities, and handling highly sensitive and confidential information with discretion. Familiarity with enterprise platforms such as Oracle, SAP, ERP, HCM, BPM, or similar business systems is considered an advantage.

Manage complex executive calendars, schedules, meetings, and competing priorities; coordinate Executive Committee, Board, and senior leadership meetings including agenda preparation, logistics, documentation, minutes, action tracking, and follow-up; serve as primary point of contact between senior executives and internal/external stakeholders; prepare high-quality presentations, reports, dashboards, briefing papers, and executive correspondence; maintain and manage confidential business information, contracts, records, and executive documentation with discretion; support planning/execution of strategic projects and cross-functional initiatives; monitor action items, deliverables, and deadlines with proactive follow-up; coordinate domestic and international travel arrangements, including visas, accommodations, itineraries, and expense management; support procurement activities, approval workflows, vendor coordination, and administrative processes through enterprise systems; oversee executive office administration including office resources and equipment; provide additional executive and business support as required.