Senior Associate-Procurement (UAE National Only)

This exciting role is responsible for sourcing goods and services for The Bureau, ensuring that business end-user requirements are met in terms of deadlines, cost, quality, and specifications while complying with approved procurement policies and procedures. The role supports RFQ/RFP activities, supplier engagement, bid management, purchase orders, contract agreements, and procurement reporting. The role also requires initiative, sound judgment, confidentiality, and professional representation of The Bureau when interacting with external suppliers and business stakeholders. Key Responsibilities: • Manage RFQ/RFP processes with vendors, monitor progress, and coordinate with business units to obtain bids, proposals, and quotations within specified deadlines. • Support bid opening with business end users and Finance in accordance with policies, submit bids and proposals for technical and commercial evaluation, and consolidate evaluation reports and scores. • Conduct supplier price negotiations, when required, under the guidance of the Associate Principal – Procurement and/or Person In Charge – Procurement. • Prepare Vendor Selection Forms and submit them for approval in line with The Bureau’s Delegation of Authority and the applicable technical and commercial evaluation outcomes. • Monitor the execution of Purchase Orders, Contract Agreements, Service Level Agreements, and Key Performance Indicators with business end users and Legal, ensuring alignment with business requirements. • Ensure accurate incorporation of terms, conditions, and relevant clauses in Purchase Orders and Contract Agreements in coordination with Risk and Legal. • Manage contract-related matters arising from procurement activities, ensuring proper follow-up, compliance, and resolution of issues or disputes. • Coordinate with the Associate Principal – Procurement and Person In Charge – Procurement to conduct procurement self-risk assessments and review them with the Risk Department on a semi-annual basis. • Assist in drafting and amending purchasing policies and procedures, ensure adherence by relevant departments, and recommend system or process enhancements where required. • Maintain records of Purchase Requests, Purchase Orders, Contract Agreements, and management approvals, and support internal, external, and state audit requirements. • Recommend improvements to purchasing systems and processes, focusing on cost, quality, timeliness, compliance, and operational efficiency. • Maintain the weekly Procurement Weekly Digest covering purchasing status, projects, contracts, and other relevant Procurement Section updates. The responsibilities and duties outlined above are not exhaustive and may evolve over time. The role may require additional tasks and responsibilities as assigned by the line manager or higher authorities, in alignment with organizational needs. What We’re Looking For Education: • Bachelor’s degree in Business Administration or equivalent. • International certification in Procurement and Supply Chain Management. • Proficient in English. • Proficient in Arabic. • Strong teamwork management skills. • Excellent communication and presentation skills across all levels. • Industry certifications or specializations. • Strong negotiation skills. Experience: • Minimum of 4 years’ experience in Procurement or Supply Chain Management. • Experience in dealing with suppliers. • Experience in the banking sector or financial services industry. • Experience in using common business software applications. • Knowledge of commercial agreements and business frameworks. • Able to manage varied tasks and work under pressure to meet deadlines and targets. • Able to work effectively and responsibly without close supervision. • Demonstrates critical thinking and problem-solving capabilities. • Applies a structured and systematic approach to problems. Why Join Us? • Opportunities for continuous learning, certifications, and professional development. • Dedicated to building a diverse and inclusive workplace where everyone feels valued and empowered to be their authentic selves. • Committed to building a stable, forward-thinking organization where innovation thrives. Show more Show less

Education: Bachelor's degree in Business Administration or equivalent; International certification in Procurement and Supply Chain Management; Proficient in English; Proficient in Arabic; Strong teamwork management skills; Excellent communication and presentation skills across all levels; Industry certifications or specializations; Strong negotiation skills. Experience: Minimum of 4 years’ experience in Procurement or Supply Chain Management; Experience in dealing with suppliers; Experience in the banking sector or financial services industry; Experience in using common business software applications; Knowledge of commercial agreements and business frameworks; Able to manage varied tasks and work under pressure to meet deadlines and targets; Able to work effectively and responsibly without close supervision; Demonstrates critical thinking and problem-solving capabilities; Applies a structured and systematic approach to problems.

Manage RFQ/RFP processes with vendors, monitor progress, and coordinate with business units to obtain bids, proposals, and quotations within specified deadlines. Support bid opening with business end users and Finance in accordance with policies, submit bids and proposals for technical and commercial evaluation, and consolidate evaluation reports and scores. Conduct supplier price negotiations, when required, under the guidance of the Associate Principal – Procurement and/or Person In Charge – Procurement. Prepare Vendor Selection Forms and submit them for approval in line with The Bureau’s Delegation of Authority and the applicable technical and commercial evaluation outcomes. Monitor the execution of Purchase Orders, Contract Agreements, Service Level Agreements, and Key Performance Indicators with business end users and Legal, ensuring alignment with business requirements. Ensure accurate incorporation of terms, conditions, and relevant clauses in Purchase Orders and Contract Agreements in coordination with Risk and Legal. Manage contract-related matters arising from procurement activities, ensuring proper follow-up, compliance, and resolution of issues or disputes. Coordinate with the Associate Principal – Procurement and Person In Charge – Procurement to conduct procurement self-risk assessments and review them with the Risk Department on a semi-annual basis. Assist in drafting and amending purchasing policies and procedures, ensure adherence by relevant departments, and recommend system or process enhancements where required. Maintain records of Purchase Requests, Purchase Orders, Contract Agreements, and management approvals, and support internal, external, and state audit requirements. Recommend improvements to purchasing systems and processes, focusing on cost, quality, timeliness, compliance, and operational efficiency. Maintain the weekly Procurement Weekly Digest covering purchasing status, projects, contracts, and other relevant Procurement Section updates.