Executive Assistant FI And NBFI Injaz - CIBG - Dubai - Head Of FI And NBFI Corporate And Investment Banking Group

Job Description • Provide secretarial support to Global Head and assist in management of day-to-day affairs of his office and carrying out his job assignments efficiently. • Provide support and help to Unit Manager and staff for various assignments • Completes range of secretarial jobs for Division Head’s office including correspondence, calendar management & maintenance of documents/files. • Manages diary, arranging & prioritizing appointments, conferences, and other events. • Arranges all internal and external meetings convened by Division Head including scheduling, notifying participants and recording the minutes. • Performs administrative duties such as screening calls and receiving/directing visitors. • Books and manages meeting rooms. • Attends to a variety of administrative details such as keeping informed of departmental/division activities, transmitting information, developing, implementing and interpreting policies and procedures, and monitoring day-to-day operations for the office. • Prepares correspondence, reports, forms, vouchers, work orders and specialized documents related to the organizational unit to which are assigned from drafts, notes, brief instructions, corrected copy, dictated tapes, proof reads materials for accuracy, completeness and compliance with departmental policies. • Responsible for miscellaneous assignments such as dispatching mail, distribution of circulars and taking care of the stationary items. • Reminds Division Head on pending tasks/activities as required. • Manages itineraries, organizes and coordinates travel arrangements • Maintains and updates Organizational Charts • Ensures timely submission of expense reimbursements • Creates and maintains data base and spread sheet files/trackers. • Supports HR, Admin and Finance teams in coordinating various employee events. • Manages and coordinates IMF and SIBOS meetings, itineraries and logistics The leading financial institution in MENA While more than half a century old, we proudly think like a challenger, startup, and innovator in banking and finance, powered by a diverse and dynamic team who put customers first. Together, we pioneer key innovations and developments in banking and financial services. Our mandate? To help customers find their way to Rise Every Day, partnering with them through the highs and lows to help them reach their goals and unlock their unique vision of success. Delivering superior service to clients by leading with innovation, treating colleagues with dignity and fairness while pursuing opportunities that grow shareholders value. We actively contribute to the community through responsible banking in our mission to inspire more people to Rise. Job Details Role Level: Not Applicable Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.mashreqbank.com/uae/en/corporate/home Job Function: Administrative Support Company Industry/ Sector: Other What We Offer About The Company Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand. Report Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at [email protected]. Show more Show less