Freelance In-Person Event Specialist - Dubai, UAE

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Dubai, UAE to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Dubai, UAE, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment. About Visit.org: Visit.org is a women-led Certified B Corporation that designs and delivers full-scale volunteering programs for global companies, with volunteering experiences built with vetted nonprofit partners and rooted in real community needs in 100+ countries and 40+ languages. Trusted by teams at companies like Amazon, Colgate, Paramount, and Cisco, Visit.org acts as an extension of lean CSR teams to run global volunteering that employees love and nonprofits trust. Responsibilities: - Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. - Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc - Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience - Be the Visit.org representative, leader, and problem solver at events - Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner - Manage check-in process for in-person events; providing a warm and friendly welcome to guests - Problem-solving issues such as missing supplies, late staff, technology challenges, etc. - Escalate issues to the Events Team when necessary to keep them informed or help problem-solve - Send consistent updates, photos, and videos to Events Team throughout event - Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center - Pack supplies and add shipping labels which may include loading boxes Benefits - Competitive hourly rate - The chance to do meaningful and impactful work - The opportunity to meet with social impact-minded individuals - A chance to build your experience for your resume! - Potential for recurring freelance employment with Visit.org

Coordinate all event details, ship materials, and arrange staffing; serve as day-of onsite hands-on coordinator; participate in virtual planning meetings with partners and internal teams; manage on-site setup, liaison with host teams, tear-down, and post-event packaging; act as Visit.org representative and problem-solver at events; align roles with onsite team and partners; manage check-in process and guest experience; address issues such as missing supplies or technical challenges; escalate to Events Team as needed; provide updates, photos, and videos to Events Team during and after events; breakdown and return materials to distribution center; pack supplies and ship materials as needed.