Coordinator Permit to Work

JOB PURPOSE / OBJECTIVE To act as an IMI Permit to Work (PTW) Issuing Authority and/or coordinating and controlling the PTW system across operational and non-operational areas to ensure safe execution of high-risk and non-routine activities. The role includes coordinating reviews/meetings and verification of the adequacy of risk controls (including isolations, certificates and supporting documentation), authorizes and issues permits, and maintains effective permit monitoring, suspension and closure in compliance with IMI PTW procedures, SIMOPS requirements and applicable regulatory standards. KEY ACCOUNTABILITIES • Operate the PTW Control Room and act as an Issuing Authority or Coordinator, maintaining real-time awareness of area status, SIMOPS interfaces, isolations, energization activities and operational constraints. • Review, authorize and issue PTWs in accordance with IMI PTW Procedure, ensuring the work scope is clearly defined, roles are assigned and permit validity periods/conditions are correctly specified. • Verify that all required supporting documents and controls are in place prior to issue/activation (e.g., TRA/JSA, method statement, isolations/LOTO, gas test results, certificates, checklists, PPE and emergency arrangements). • Conduct (or arrange) site verification before issue/activation and at defined intervals for high-risk work, confirming worksite readiness, boundary conditions, and that stated controls are implemented and effective. • Coordinate continuously with Permit Applicants/Performing Authorities and Area/Operations stakeholders to manage permit interfaces, handovers and changes in conditions, ensuring effective communication of permit requirements. • Identify and manage SIMOPS conflicts and overlapping high-risk activities by controlling sequencing, applying additional controls/constraints, or declining permits until conflicts are resolved. • Suspend, cancel or withdraw permits when conditions change, controls are compromised, or an emergency/unsafe condition is reported; ensure stop-work is implemented and revalidation is completed prior to re- issue. • Close permits in accordance with procedure, verifying work completion status, housekeeping, removal of temporary controls, and appropriate restoration/hand back steps (including isolation hand back were applicable). • Maintain accurate PTW registers and records (active/suspended/closed permits, certificates and attachments), ensuring document control and retention requirements are met, and that only competent/authorized personnel participate in the PTW process. • Support PTW assurance by participating in daily coordination meetings, audits, monitoring compliance trends, raising corrective actions, and coaching Permit Applicants/Performing Authorities on PTW quality expectations and safe work controls. Requirements: QUALIFICATIONS & EXPERIENCE Education • Diploma in Engineering, Safety, or related technical field. Professional Qualifications (Certifications & Accreditations) • NEBOSH IGC (Preferred) • NEBOSH Process Safety (Desirable) • OSHA 30 Hrs. • IOSH • PTW Certifications (Preferred). • SIMOPS Awareness Training (Preferred). • Confined Space Entry, Hot Work, and LOTO awareness (advantage).

Operate the PTW Control Room and act as an Issuing Authority or Coordinator, maintaining real-time awareness of area status, SIMOPS interfaces, isolations, energization activities and operational constraints. Review, authorize and issue PTWs in accordance with IMI PTW Procedure, ensuring the work scope is clearly defined, roles are assigned and permit validity periods/conditions are correctly specified. Verify that all required supporting documents and controls are in place prior to issue/activation (e.g., TRA/JSA, method statement, isolations/LOTO, gas test results, certificates, checklists, PPE and emergency arrangements). Conduct (or arrange) site verification before issue/activation and at defined intervals for high-risk work, confirming worksite readiness, boundary conditions, and that stated controls are implemented and effective. Coordinate continuously with Permit Applicants/Performing Authorities and Area/Operations stakeholders to manage permit interfaces, handovers and changes in conditions, ensuring effective communication of permit requirements. Identify and manage SIMOPS conflicts and overlapping high-risk activities by controlling sequencing, applying additional controls/constraints, or declining permits until conflicts are resolved. Suspend, cancel or withdraw permits when conditions change, controls are compromised, or an emergency/unsafe condition is reported; ensure stop-work is implemented and revalidation is completed prior to re-issue. Close permits in accordance with procedure, verifying work completion status, housekeeping, removal of temporary controls, and appropriate restoration/hand back steps (including isolation hand back where applicable). Maintain accurate PTW registers and records (active/suspended/closed permits, certificates and attachments), ensuring document control and retention requirements are met, and that only competent/authorized personnel participate in the PTW process. Support PTW assurance by participating in daily coordination meetings, audits, monitoring compliance trends, raising corrective actions, and coaching Permit Applicants/Performing Authorities on PTW quality expectations and safe work controls.