Administrative Assistant IV

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest. We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Senior Executives on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible. Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor. What You’ll Do - Support two Senior Executives with their respective administrative needs - Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones - Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting) - Managing executive schedules to ensure sufficient time for task completion - Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items - Event coordination, including team operations for team building events and working onsite/offsite meetings - Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning. - Partner with the Leadership Support Team to coordinate needs across the wider Affirm team - Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects - Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams. - Familiarity working with engineering teams is desirable, but not required What We Look For - 2-4 years of relevant administrative experience - Ability to work independently as well as across various teams - Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment - Working knowledge of Google Suite, Microsoft Office, Navan, Zoom - Strong work ethic, professionalism, confidentiality, and good judgment - Ability to deal with conflict as well as give and receive feedback diplomatically - Demonstrates confidence and sound judgment by professionally challenging requests when appropriate, offering thoughtful alternatives, managing expectations, and ensuring decisions align with executive priorities and business objectives. - Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through Pay Grade - I Equity Grade - 3 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills. Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.) USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $165,000 USA base pay range (all other U.S. states) per year: $101,000 - $151,000 Please note that visa sponsorship is not available for this position. LI-Remote Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affirm office. A limited number of roles remain office-based due to the nature of their job responsibilities. We’re extremely proud to offer competitive benefits that are anchored to our core value of people come first. Some key highlights of our benefits package include: - Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents - Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses - Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge - ESPP - An employee stock purchase plan enabling you to buy s

2-4 years of relevant administrative experience; working knowledge of Google Suite, Microsoft Office, Navan, and Zoom

Support two Senior Executives with their administrative needs; manage calendars across multiple time zones; prepare meetings (agendas, slide decks, attendee communications); manage executive schedules to ensure time for tasks; attend meetings to manage Zoom, track and follow up on action items; coordinate team events and offsite/onsite meetings; coordinate priorities and meetings with the Consumer Engineer Sr. Executives’ Product counterpart; collaborate with Leadership Support Team for cross-functional needs; handle expense reports, travel coordination, document preparation, and ad-hoc projects; apply AI tools to improve productivity and administrative processes; familiarity with engineering teams is desirable but not required