Guest Relations Coordinator - Private Homes

Guest Relations Coordinator - Private Homes (16119) At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion. Job Summary Private Homes Host (Guest Experience) is responsible for managing in house and post-stay stages of the Residents. Ensure homeowners receive personalized service from the hotel, and that all guests’ expectations are met, and exceeded, throughout their stay at the resort. Be familiar with all resort and Private Homes standards, policies and procedures to ensure daily operations are run effectively and efficiently. Be familiar with all the resort facilities, restaurants, local attractions and other points of interest, to be able to promote and answer all enquiries concerning services and highly diversified queries from guests. Key Duties and Responsibilities - Maintain a positive and motivated attitude and exercise self-control. - Encourage and build mutual trust, respect, and cooperation among team members. - Demonstrate appropriate behaviour. - Maintain grooming standards. - Cooperate with other hotel departments to make sure the work is planned and organized efficiently. - Provide information to co-workers by telephone, in written form, e-mail, or in person. - Ensure a high level of cleaning is always maintained within your own work area. - To undertake any reasonable tasks and secondary duties as assigned. - Provide services which blows away for customer satisfaction and retention. - Maintain high visibility in public areas. - Establish a positive relationship with guests while maintaining a professional and attentive manner. - Provide immediate assistance to Homeowners as requested and anticipate their needs when possible. - Responsible for all in-house or vacant homeowner requests and ensuring their needs are met. - Interact with homeowners on a regular basis throughout the property to obtain feedback on quality of product, service levels and overall satisfaction. - Participate, as needed, in the investigation of employee and guest accidents. - Making sure all homeowner complaints are followed up on. - Record homeowner issues in the guest response tracking system. - Seek opportunities to improve client service based on five pillars. - Maintain a high level of product & service knowledge to explain and cross-sell services and facilities to our clients and potential guests. - Ensure the quality, standards and meeting the expectations of the homeowners daily. - Follow LQA Standards related to responsibilities. - Ensure compliance with all policies, standards, and procedures. - Participate in the discussion of the work that affects the Host team. - Be fully familiar with the home types, floorplans, amenities, and locations. - Responsible for pre-arrival communication and trip planning with homeowners - Responsible for the coordination, organization and delivery of a warm welcome and fond farewell for the individual homeowners - Communicate homeowner arrivals, preferences and needs to all appropriate departments daily. - Collect homeowner preferences during their stay. - Adapt to rotate within the different sub departments of the Rooms Division or any other department of the hotel as assigned. - Promote activities and facilities of the resort with the intention of converting bookings. - Be aware of all Group Events, VIP guests that are in-house and of their movements. - Personal check of room readiness & amenities delivery before arrival of all homeowners - Ensure all homeowner needs are met throughout their stay. - Assist with any other duties as assigned. - Understand and implement all emergency plans including accident, death, elevator, thefts, vicious crimes, bombs, fire, etc. - Understand and comply with security, health and safety policies and procedures pf the hotel. - Assist with homeowner transportation around resort, as needed, utilizing provided work vehicle. Education & Experience Requirements - Must be computer literate, knowledge of MS Office, Excel and Opera is essential. - Must be able to work well under press

Must be computer literate; knowledge of MS Office, Excel and Opera is essential. Must be able to work well under pressure.

Maintain a positive and motivated attitude and exercise self-control. Encourage and build mutual trust, respect, and cooperation among team members. Demonstrate appropriate behaviour. Maintain grooming standards. Cooperate with other hotel departments to make sure the work is planned and organized efficiently. Provide information to co-workers by telephone, in written form, e-mail, or in person. Ensure a high level of cleaning is always maintained within your own work area. To undertake any reasonable tasks and secondary duties as assigned. Provide services which blows away for customer satisfaction and retention. Maintain high visibility in public areas. Establish a positive relationship with guests while maintaining a professional and attentive manner. Provide immediate assistance to Homeowners as requested and anticipate their needs when possible. Responsible for all in-house or vacant homeowner requests and ensuring their needs are met. Interact with homeowners on a regular basis throughout the property to obtain feedback on quality of product, service levels and overall satisfaction. Participate, as needed, in the investigation of employee and guest accidents. Making sure all homeowner complaints are followed up on. Record homeowner issues in the guest response tracking system. Seek opportunities to improve client service based on five pillars. Maintain a high level of product & service knowledge to explain and cross-sell services and facilities to our clients and potential guests. Ensure the quality, standards and meeting the expectations of the homeowners daily. Follow LQA Standards related to responsibilities. Ensure compliance with all policies, standards, and procedures. Participate in the discussion of the work that affects the Host team. Be fully familiar with the home types, floorplans, amenities, and locations. Responsible for pre-arrival communication and trip planning with homeowners. Responsible for the coordination, organization and delivery of a warm welcome and fond farewell for the individual homeowners. Communicate homeowner arrivals, preferences and needs to all appropriate departments daily. Collect homeowner preferences during their stay. Adapt to rotate within the different sub departments of the Rooms Division or any other department of the hotel as assigned. Promote activities and facilities of the resort with the intention of converting bookings. Be aware of all Group Events, VIP guests that are in-house and of their movements. Personal check of room readiness & amenities delivery before arrival of all homeowners. Ensure all homeowner needs are met throughout their stay. Assist with any other duties as assigned. Understand and implement all emergency plans including accident, death, elevator, thefts, vicious crimes, bombs, fire, etc. Understand and comply with security, health and safety policies and procedures pf the hotel. Assist with homeowner transportation around resort, as needed, utilizing provided work vehicle.