Contracting Specialist

Job Description

Requirements

• Role Qualifications:
• Educational Background:
• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Law, Finance, Engineering, or a related field.
• Experience:
• 2+ years of relevant experience in contracts administration, contract management, procurement, commercial operations, or a related field.
• English Language proficiency
• Technical Skills:
• Contract lifecycle administration; contractual documentation and records management; contract registers and obligation tracking; review and approval coordination; change, renewal, and close-out support; commercial correspondence; reporting and data accuracy; proficiency in Microsoft Office and contract or ERP systems.
• Soft Skills:
• Attention to detail, organization, analytical thinking, communication, stakeholder coordination, time management, problem solving, discretion, and commitment to quality.
• Competencies:
• - Customer Centricity
• - Operational Excellence
• - Teamwork & Communication
• - Commitment & Ownership
• Leadership Competencies:
• Not Applicable
• Technical Competencies:
• - Contract Lifecycle Administration
• - Contract Documentation & Records Management
• - Contract Compliance & Obligation Tracking
• - Commercial Coordination & Correspondence
• - Governance, Controls & Audit Readiness
• - Contract Reporting & Data Accuracy

Responsibilities

• - Prepare and maintain contracts, amendments, change orders, extensions, renewals, non-disclosure agreements, and related documentation using approved templates and inputs.
• - Coordinate contract review, approval, signature, and distribution workflows with Procurement, Legal, Finance, and relevant business stakeholders.
• - Check contractual documentation for completeness, accuracy, required approvals, supporting documents, and alignment with approved commercial terms.
• - Maintain the contracts register and repository, ensuring accurate indexing, version control, confidentiality, accessibility, and complete audit trails.
• - Track contract dates, deliverables, obligations, performance securities, insurance, renewals, expirations, and close-out actions, and escalate upcoming or overdue items.
• - Support the preparation of contract summaries, correspondence, notices, meeting records, and status reports for management review.
• - Coordinate with contract owners and suppliers to obtain required documentation, clarify administrative matters, and follow up on outstanding actions.
• - Support contract variations and claims administration by compiling records, validating documentation, and routing submissions for review and approval.
• - Monitor contractor and supplier compliance with contractual requirements and maintain records of exceptions, corrective actions, and follow-ups.
• - Assist with contract handover, mobilization, performance review, renewal assessment, and close-out activities.
• - Support audits and governance reviews by providing complete, accurate, and traceable contract documentation.
• - Handle contractual and commercial information in accordance with confidentiality, records-management, and data-protection requirements.
• - Identify recurring administrative issues and recommend practical improvements to contract templates, trackers, controls, and workflows.

Skills Required