Senior Specialist, Fleet Management

Maaden, established in 1997, is one of the fastest-growing mining companies in the world and the largest multi-commodity mining and metals company in the Middle East. We are leading the development of the mining industry to become the third pillar of Saudi Arabia’s economy by building a world-class, unique, and fully integrated mining value chain. We are pleased to share an exciting opportunity for the below mentioned position. This role offers a chance to contribute to our ambitious growth and play a key part in shaping the future of mining in the Kingdom. About Maaden Maaden, established in 1997, is one of the fastest-growing mining companies in the world and the largest multi-commodity mining and metals company in the Middle East. We are leading the development of the mining industry to become the third pillar of Saudi Arabia’s economy by building a world-class, unique, and fully integrated mining value chain. We are pleased to share an exciting opportunity for the above-mentioned position. This role offers a chance to contribute to our ambitious growth and play a key part in shaping the future of mining in the Kingdom. Job purpose The Senior Specialist, Fleet Management will manage and control fleet operations effectively by ensuring optimal vehicle utilization, safety compliance, cost control, and service reliability across field operations. The role supports uninterrupted transportation services through proactive maintenance planning, system management, vendor coordination, performance monitoring, and continuous improvement of fleet efficiency. Key Accountabilities 1. Fleet Operations Oversight - Oversee general fleet operations to ensure optimal vehicle availability, utilization, and efficiency. - Supervise daily vehicle allocation, scheduling, and usage based on operational requirements. 2. Maintenance & Safety Management - Manage vehicle repair and maintenance activities, ensuring timely completion and quality standards. - Plan, schedule, and monitor preventive maintenance programs for all fleet vehicles. - Conduct regular in person vehicle inspections to verify roadworthiness and condition. - Ensure full compliance with safety, legal, and regulatory requirements governing fleet operations. 3. Reporting & Performance Analysis - Maintain accurate daily, weekly, monthly, quarterly, and annual fleet reports. - Prepare ad hoc reports and data analysis to support management decision making. - Develop, implement, and monitor fleet KPIs such as downtime, cost per kilometer, fuel efficiency, and availability. 4. Vendor & Contract Management - Coordinate with fleet service providers and suppliers for vehicle maintenance, repairs, and - related services. - Review technical proposals and quotations for fleet related services and supplies. - Review and validate fleet service and supply invoices for accuracy and compliance. - Notify the Administration team in advance for timely renewal or extension of fleet contracts - and purchase orders. 5. Driver & Team Supervision - Supervise drivers & JMS Team performance, including roster planning and policy - compliance. - Manage and oversee the JMS team, implementing corrective actions when required. - Monitor and respond to Blue Key Users events such as seat belt violations or speeding and formally notify respective line managers for action. 6. Trip & Pool Service Management - Manage trip requests, including permanent vehicle assignments and pool service scheduling. - Ensure efficient allocation, availability, and control of pool service vehicles. 7. System & Documentation Management - Ensure effective TAMM system management, including registering vehicles under the - correct users. - Maintain up to date vehicle documentation including registration, insurance, and compliance records. 8. Fuel & Expense Control - Monitor fuel consumption patterns, identify variances, and implement control measures. - Manage driver petty cash, approve operational expenses, and ensure proper documentation and reconciliation. 9. Spare Parts & Inventory Coordination - Coordinate with the Inventory Team to ensure adequate availability of fleet related spare parts and consumables. 10. Accident & Insurance Handling - Manage accident-related processes including insurance claims, documentation, and repair follow up until vehicle closure and return to service. 11. Financial Controls - Review petty cash invoices (related to vehicles) and support documents before submission to Reporting Team. 12. Administrative Support & Continuous Improvement - Raise purchase requisitions for fleet related assets, items, and services and follow up until delivery. - Drive initiatives to reduce fleet operating costs, improve efficiency, and enhance service - performance. - Perform any other duties assigned by management in support of fleet operations. Minimum Qualification, Experience and Competencies Minimum Qualifications: - Bachelor’s degree in mechanical engine

Bachelor’s degree in mechanical engineering

Oversee general fleet operations, supervise daily vehicle allocation and scheduling; manage vehicle repair and maintenance; plan and monitor preventive maintenance; conduct regular vehicle inspections; ensure safety, legal, and regulatory compliance; maintain fleet reports and conduct data analysis; develop and monitor fleet KPIs (downtime, cost per kilometer, fuel efficiency, availability); coordinate with fleet service providers and suppliers; review proposals, quotations, and invoices; manage drivers and the JMS team including roster planning and policy compliance; manage trip requests and pool service scheduling; manage TAMM system and vehicle documentation; monitor fuel consumption and manage expenses; coordinate spare parts and inventory with the Inventory Team; handle accident/insurance processes and claims; perform financial controls on petty cash invoices; raise purchase requisitions and drive cost reduction initiatives; undertake other duties as assigned.