Accounts Payable Supervisor

Marsa Malaz Kempinski, The Pearl - Doha The Accounts Payable Supervisor is responsible for managing the day-to-day operations of the Accounts Payable function at Marsa Malaz Kempinski - The Pearl, Doha. This role ensures all hotel disbursements, supplier payments, local tax compliance (QFC/Qatar Tax regulations), and internal financial controls adhere to Kempinski’s corporate financial policies and local statutory regulations. Key Responsibilities Operational Accounts Payable Management - Oversee the complete accounts payable cycle, from invoice matching (Three-Way Match: PO, Receiving Log, Invoice) to payment execution. - Verify vendor invoices for accuracy, proper authorization, correct general ledger coding, and cost center allocations. - Prepare weekly and monthly payment runs via corporate banking platforms (wire transfers, cheques, and local transfers). - Reconcile vendor statements regularly and resolve outstanding balances or billing discrepancies. Financial Controls & Compliance - Ensure compliance with Kempinski Finance Policies, Uniform System of Accounts for the Lodging Industry (USALI), and Qatar financial regulations. - Support month-end and year-end financial closing activities, including accrued expenses, AP aging analysis, and reconciliation of AP general ledger accounts. - Ensure accurate documentation for Qatar Withholding Tax (WHT) and statutory requirements where applicable. - Maintain clean audit trails for internal and external audit reviews. Vendor & Stakeholder Management - Serve as the primary point of contact for vendor inquiries, maintaining professional relationships consistent with 5-star luxury hospitality standards. - Collaborate with the Procurement, Receiving, and Food & Beverage departments to align invoice processing with received goods and services. - Review petty cash disbursements and employee expense reports, ensuring adherence to internal approval matrixes. Team Leadership & Continuous Improvement - Supervise, guide, and train Accounts Payable Officers/Clerks. - Identify opportunities to streamline AP processes, digitalize workflow tracking, and reduce processing times. Skills, Knowledge and Expertise Criteria | Requirements Education | Bachelor’s Degree in Accounting, Finance, or a related discipline. Experience | Minimum 3–5 years of finance experience, with at least 2 years in a Supervisory or Senior AP role within a luxury 5-star hotel. Systems & Software | Proficiency in hospitality ERP systems (e.g., SunSystems, FMC Material Management, Opera, ACE) and advanced MS Excel skills. Local Knowledge | Familiarity with Qatar banking procedures, Qatar Tax/WHT regulations, and local vendor dynamics preferred. Languages | Fluent in written and spoken English. Working knowledge of Arabic is an advantage. Core Competencies | Strong analytical skills, exceptional attention to detail, high ethical standards, and effective cross-departmental communication.

Bachelor’s Degree in Accounting, Finance, or a related discipline. Minimum 3–5 years of finance experience, with at least 2 years in a Supervisory or Senior Accounts Payable role within a luxury 5-star hotel. Proficiency in hospitality ERP systems (e.g., SunSystems, FMC Material Management, Opera, ACE) and advanced MS Excel skills. Familiarity with Qatar banking procedures, Qatar Tax/WHT regulations, and local vendor dynamics preferred. Fluent in written and spoken English; working knowledge of Arabic is an advantage.

Operational Accounts Payable Management: Oversee the complete accounts payable cycle, from invoice matching (Three-Way Match: PO, Receiving Log, Invoice) to payment execution. Verify vendor invoices for accuracy, proper authorization, correct general ledger coding, and cost center allocations. Prepare weekly and monthly payment runs via corporate banking platforms (wire transfers, cheques, and local transfers). Reconcile vendor statements regularly and resolve outstanding balances or billing discrepancies. Financial Controls & Compliance: Ensure compliance with Kempinski Finance Policies, Uniform System of Accounts for the Lodging Industry (USALI), and Qatar financial regulations. Support month-end and year-end financial closing activities, including accrued expenses, AP aging analysis, and reconciliation of AP general ledger accounts. Ensure accurate documentation for Qatar Withholding Tax (WHT) and statutory requirements where applicable. Maintain clean audit trails for internal and external audit reviews. Vendor & Stakeholder Management: Serve as the primary point of contact for vendor inquiries, maintaining professional relationships consistent with 5-star luxury hospitality standards. Collaborate with the Procurement, Receiving, and Food & Beverage departments to align invoice processing with received goods and services. Review petty cash disbursements and employee expense reports, ensuring adherence to internal approval matrixes. Team Leadership & Continuous Improvement: Supervise, guide, and train Accounts Payable Officers/Clerks. Identify opportunities to streamline AP processes, digitalize workflow tracking, and reduce processing times.