Senior Officer, Contracts

Compile and prepare accurate documentation, and coordinate various tendering and contracts services while maximizing the utilization of available systems in line with Company’s standards, policies and procedures. Contracts Administration Services: • Handle all the Tendering activities, starting from the Expression of Interest till distribution of the Agreement, for the all works and services related Company contracts. • Maintain scheduling of Tendering process, follow-up with Contracts Engineers and End Users on the status of contracts handled by the concerned Section and clarify related queries to maintain continuation of services. • Update and maintain standard forms of communication, Tender Document, Tender Board Submissions. Coordinate, compile and prepare Tender Documents as per User requirements, and handle necessary formalities and preparations based on Company procedure related to Tender Invitation • Coordinate and make necessary arrangements for third party site visit, including the Letter of Assistance, in coordination with the Bidders and end-user. Assist in solving system based problems faced by bidders during online bid submission. • Arrange Technical Bid Opening Session and forward the Technical Bids for review. • Arrange Commercial bid opening and prepare price comparison of bids submitted by the bidders. • Arrange for Agreement signature and carryout distribution formalities including, Agreement document preparation, forward the document for user’s review & initialling, send the Agreement to Contractor’s signature and follow-up, Management signature and final distribution of the Agreement document after both parties signature. • Follow-up and communicate with Finance, Insurance and Contractors with regard to the bank guarantees and insurance documents submissions • Liaise with users and bidders to upload the documents in the appropriate systems, and report any required IT technical related issues to IT. • Run various computer-based reports to advice on the status of the pending activities with the Contractors and End Users related to the submission of offers, evaluations and clarifications. • Maintain Tender status in the system in order to have proper and up-to-date reports for the Management Supervision • Plan, supervise and coordinate all activities in the assigned area to meet functional objectives. • Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives. Budgets • Provide input for preparation of the Department budgets and assist in the implementation of the approved Budget and work plans to deliver Section objectives • Investigate and highlight any significant variances to support effective performance and cost control Policies, Systems, Processes & Procedures • Implement approved Section / Department policies, processes, systems, standards and procedures in order to support execution of the Section’s / Department work programs in line with Company and International standards. Performance Management • Contribute to the achievement of the approved Performance Objectives for the Section / Department in line with the Company Performance framework. Innovation and Continuous Improvement • Design and implement new tools and techniques to improve the quality and efficiency of operational processes. • Identify improvements in internal processes against best practices in pursuit of greater efficiency in order to define intelligent solutions for issues confronting the function. Health, Safety, Environment (HSE) and Sustainability • Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices Reports • Provide inputs to prepare Section MIS and progress reports for Company Management. Contact with line Manager/ peers and other employees within the company/Group as required Contact with external parties including consultants, third party service providers, and government agencies as required • 8 or more years of experience in tendering and contract management within a large industrial organization, preferably in the Oil and Gas industry • Good knowledge about tendering process, technical bids, commercial bids, etc. • Demonstrated ability to manage Contractual/Commercial activities • Effective interpersonal skills to interface with contractors and business clients • Knowledge about UAE laws and regulations Revenues/ Budget: As per approved financial budget Direct Reports: As per organization chart Indirect Reports: As per organization chart Job Family / Sub Job Family: Commercial / Contracts Compile and prepare accurate documentation, and coordinate various tendering and contracts services while maximizing the utilization of available systems in line with Company’s standards, policies and procedures. Contracts Administration Services: • Handle all the Tendering acti

8 or more years of experience in tendering and contract management within a large industrial organization, preferably in the Oil and Gas industry. Good knowledge about tendering process, technical bids, commercial bids, etc. Demonstrated ability to manage Contractual/Commercial activities. Effective interpersonal skills to interface with contractors and business clients. Knowledge about UAE laws and regulations.

Contract Administration Services: Handle all tendering activities from Expression of Interest to distribution of the Agreement for all works and services related to Company contracts. Maintain scheduling of tendering process; follow up with Contracts Engineers and End Users; clarify queries to maintain continuity of services. Update and maintain standard forms of communication, Tender Document, Tender Board Submissions; coordinate and prepare Tender Documents per User requirements; handle formalities based on Company procedure related to Tender Invitation. Arrange third party site visits (Letter of Assistance) in coordination with Bidders and end-user. Assist in solving system-based problems during online bid submission. Arrange Technical Bid Opening Session; forward Technical Bids for review. Arrange Commercial bid opening and prepare price comparison of bids. Arrange for Agreement signature and distribution of the Agreement document after both parties sign. Follow-up with Finance, Insurance and Contractors for bank guarantees and insurance documents submissions. Liaise with users and bidders to upload documents in appropriate systems; report IT-related issues to IT. Run reports to monitor status of pending activities with Contractors and End Users related to bids, evaluations and clarifications. Maintain Tender status in the system for up-to-date Management reports. Supervision: Plan, supervise and coordinate all activities in the assigned area; train staff. Budgets: Provide input for Department budgets and assist in implementation; highlight variances. Policies, Systems, Processes & Procedures: Implement Section/Department policies and procedures in line with standards. Performance Management: Contribute to achieving performance objectives. Innovation and Continuous Improvement: Design tools to improve process quality and efficiency. HSE and Sustainability: Comply with HSE policies and applicable legislation. Reports: Provide inputs to prepare Section MIS and progress reports for Management.