Project Coordinator - Electrical (Home Office)

Job Description: Project Coordinator – Electrical (Home Office) Qualifications & Experience - Bachelor’s Degree (B.Tech) in Electrical Engineering - Minimum 10 years of experience in electrical projects, with significant exposure to substations and related equipment (GIS/AIS, transformers, switchgear, cables, etc.) - Proven experience as a Project Coordinator or in a similar role, acting as a focal point between multiple stakeholders in large-scale projects - Experience in vendor management, expediting, and coordination across engineering and supply chain functions Role Overview The role is that of a Project Coordinator based at the home office in Vadodara, Gujarat, acting as the central focal point for all project-related activities. The position requires close coordination with engineering, procurement, vendors, and other stakeholders to ensure smooth execution, timely deliverables, and alignment across all functions. Key Responsibilities - Act as the single point of coordination at the home office for all project-related activities - Coordinate with engineering, supply chain, construction, and vendors to ensure seamless project execution - Float Requests for Quotation (RFQ) and follow up with vendors for timely submission of required documents and offers - Coordinate with internal teams for technical and commercial evaluation of vendor submissions - Arrange and facilitate technical clarification meetings and ensure timely closure of queries - Track and monitor vendor deliverables, drawings, and documentation, ensuring alignment with project schedules - Proactively expedite critical activities by coordinating with vendors and internal stakeholders - Provide regular updates on overall project status and vendor deliverables to stakeholders - Compile, review, and coordinate vendor progress reports for onward submission - Conduct periodic progress review meetings with vendors and internal teams - Coordinate vendor kick-off meetings, including agenda preparation and documentation - Identify potential delays, highlight risks, and drive corrective actions in coordination with concerned teams - Support internal processes related to order placement and documentation as required - Coordinate inspection readiness, dispatch clearance, logistics, and delivery tracking to ensure timely material availability at site - Ensure effective communication flow between all parties and maintain proper documentation of project activities Key Skills - Strong project coordination and stakeholder management skills - Good understanding of substation systems and electrical equipment - Proven ability to act as a central focal point in complex projects - Excellent communication, follow-up, and expediting capabilities - Ability to manage multiple interfaces and priorities effectively - Problem-solving mindset with proactive approach to risk identification and mitigation Qualifications: Bachelor Of Electrical Engineering (BEE) Experience: 8-14 years

Bachelor’s Degree (B.Tech) in Electrical Engineering; Minimum 10 years of experience in electrical projects with significant exposure to substations and related equipment (GIS/AIS, transformers, switchgear, cables, etc.); Proven experience as a Project Coordinator or in a similar role, acting as a focal point between multiple stakeholders in large-scale projects; Experience in vendor management, expediting, and coordination across engineering and supply chain functions.

Act as the single point of coordination at the home office for all project-related activities; Coordinate with engineering, supply chain, construction, and vendors to ensure seamless project execution; Float RFQs and follow up with vendors for timely submission of required documents and offers; Coordinate with internal teams for technical and commercial evaluation of vendor submissions; Arrange and facilitate technical clarification meetings and ensure timely closure of queries; Track and monitor vendor deliverables, drawings, and documentation, ensuring alignment with project schedules; Proactively expedite critical activities by coordinating with vendors and internal stakeholders; Provide regular updates on overall project status and vendor deliverables to stakeholders; Compile, review, and coordinate vendor progress reports for onward submission; Conduct periodic progress review meetings with vendors and internal teams; Coordinate vendor kick-off meetings, including agenda preparation and documentation; Identify potential delays, highlight risks, and drive corrective actions in coordination with concerned teams; Support internal processes related to order placement and documentation as required; Coordinate inspection readiness, dispatch clearance, logistics, and delivery tracking to ensure timely material availability at site; Ensure effective communication flow between all parties and maintain proper documentation of project activities.