Receiving Clerk Cum Storekeeper - voco Dubai®

About us At voco®, we’ve created a hotel brand that gives people a different choice. Hotels to count on but different enough to be fun. Unstuffy hotels, where people feel comfortable to relax, and just get on with relaxing. Our family of hotels are connected by their own sense of style and individual character and that’s something we make the most of. Finding the perfect mix of reliability and new experiences. Because we believe that when you respect individuality life gets interesting. At the heart of every great stay is a great host. We think the trick to hosting is to take the time to understand what your guests need, and want. So before they arrive, we find out more about them and how we can make their stay better. Whilst they are with us we give tempting recommendations of our favourite drinks or food, or tips for local experiences that they won’t find in any guide book. Your day to day Receiving Clerk is responsible for receiving all goods for the Hotel ensuring all deliveries correspond with purchase order and its specification according to the hotel rules and procedures. A little taste of your day-to-day Every day is different, but you’ll mostly be: • To maintain levels of Hygiene in the receiving bay and surrounding areas as per the standards of the Hotel. • To ensure that the suppliers’ vehicles are set to the correct temperatures, that a record is kept of this & to advise the Purchasing Dept. of any discrepancies. • To maintain a record of all short expiry items and to advice the Cost Controller Supervisor accordingly. • To print Purchase Orders related to expected deliveries each morning. • To view Open Purchase Order, report every day for Food & Beverage items to check on short delivered items. • To prepare the Short Delivery / Rejection report for follow up by Purchasing and Cost Controller Supervisor. • To check that all Plastic crates are washed and cleaned properly and if there are any problems to report to the Stewarding Supervisor. • To prepare a vegetable short delivery / rejection report immediately after all deliveries of vegetables are received and to follow up on the same. • Keep all measuring instruments functioning properly. Perform inspections and adjustments when deemed necessary. • To assist the stores personnel whenever needed. • To update the additions & deletions file as and when fixed asset items are tagged. • 100% compliance to HACCP. • Submit Food & Beverage invoices with backup documents to Cost Controller Supervisor for his verification and all the other invoices to Accounts Payable on a daily basis • Carry out any other reasonable duties and responsibilities as may be assigned. • Maintain a high standard of personal hygiene and appearance at all times • To assist the Cost Controller Supervisor to control and ensure that all Food, Beverage & General items purchased for operation are accounted for from the time of receiving to the time of issue. What we need from you At voco® Dubai, we look for hosts who are reliably different and contribute to the success of bringing our brand to life! Ideally, you'll have a minimum of 3- 5 years’ experience in a similar role in a four or five-star hotel or comparable industry, ability to demonstrate working with commercially focused and a keen eye for detail with strong analytical & numerical skills High-level competence in Microsoft Excel and other office packages. Proven negotiation skills. Strong interpersonal skills. Excellent organizational, time management, and communication skills (both verbal and written) along with being quality-oriented with a focus on details, high-performance standards, ability to multi-task & meet deadlines, and technical proficiency in related software preferable.  How do I deliver this?​ We genuinely care about people, and we show this through living out our promise of True Hospitality every day.

At voco Dubai, minimum of 3-5 years’ experience in a similar role in a four or five-star hotel or comparable industry. Ability to demonstrate working with commercially focused and a keen eye for detail with strong analytical & numerical skills. High-level competence in Microsoft Excel and other office packages. Proven negotiation skills. Strong interpersonal skills. Excellent organizational, time management, and communication skills (both verbal and written). Preference for quality orientation, detail focus, and ability to multi-task and meet deadlines. Technical proficiency in related software preferable.

Maintain hygiene levels in the receiving bay and surrounding areas. Ensure supplier vehicles are at the correct temperatures and keep records; inform Purchasing Dept of discrepancies. Maintain records of short expiry items and inform Cost Controller Supervisor. Print Purchase Orders for deliveries each morning. Review Open Purchase Orders for Food & Beverage to check short deliveries. Prepare Short Delivery / Rejection reports for follow-up by Purchasing and Cost Controller Supervisor. Ensure plastic crates are washed and reported if issues arise. Prepare vegetable short delivery / rejection reports and follow up after deliveries. Keep measuring instruments functioning; perform inspections and adjustments as needed. Assist stores personnel when needed. Update additions & deletions file as fixed asset items are tagged. Ensure 100% HACCP compliance. Submit Food & Beverage invoices with backup documents to Cost Controller Supervisor and other invoices to Accounts Payable daily. Carry out other duties as assigned. Maintain high standard of personal hygiene and appearance. Assist Cost Controller Supervisor to ensure all Food, Beverage & General items are accounted for from receiving to issue.