Project Lead

Job Description

Requirements

• Core Competencies
• - Exceptional attention to detail and financial accuracy
• - Advanced organizational and multitasking skills
• - Ability to manage multiple productions simultaneously
• - Strong problem-solving and decision-making skills
• - Clear and professional communication abilities
• - High level of accountability and ownership
• Technical Skills
• - Advanced knowledge of Microsoft Office or Google Workspace
• - Strong spreadsheet and financial reporting skills
• - Understanding of production accounting and budgeting processes
• Preferred Qualifications
• - 3–5+ years of experience in media production management or production account management
• - Experience working in fast-paced, deadline-driven production environments
• - Strong understanding of physical production workflows (pre-production, production, post-production)

Responsibilities

• Production & Project Management: Manage the full physical production process including budgeting, cost control, staffing, scheduling, and resource allocation; Oversee projects from job proposal stage through PR creation (Oracle), contract signing, production execution, invoicing, and supplier payments; Create and maintain detailed production budgets, cost reports, and master production schedules; Track expenses and manage purchase orders, invoices, payroll, and production accounting; Submit and manage financial documentation and receipts in Oracle when required; Ensure contracts are renewed before expiration for ongoing projects; Support post-production by managing deliverables, timelines, and cross-department communication.
• Scheduling & Reporting: Create and manage project schedules and operational reports on Monday.com; Prepare and maintain weekly progress reports for each project and task; Monitor timelines and ensure all production milestones are achieved; Schedule and coordinate internal and external production meetings.
• Operations & Logistics: Coordinate with department heads to ensure crew requirements and operational needs are met; Hire and manage production staff, freelance crew, and vendors as required; Oversee location logistics, permits, insurance, equipment rentals, and travel arrangements; Ensure compliance with company policies, contractual obligations, and production standards.
• Documentation & Archiving: Organize and maintain comprehensive production archives; Ensure all project documents, contracts, reports, and media materials are properly archived and accessible; Maintain accurate records in CRM and project management systems.
• Client & Stakeholder Management: Serve as point of contact for internal stakeholders and external partners regarding production matters, when required; Prepare visually appealing proposals and presentations when required; Maintain strong relationships with clients, suppliers, and production partners.

Skills Required