Project Assistant Manager / Senior Mechanical Engineer

About Us : Ayedh Dejem Real Estate Development, part of the Ayedh Dejem Group, is a leading private enterprise headquartered in Jeddah, KSA. Specializing in the acquisition, development, and management of properties, the company operates across KSA, UAE, Egypt, Turkey, and the United Kingdom. Committed to enhancing the quality of life, Ayedh Dejem undertakes transformative commercial and residential projects that revitalize districts and create opportunities for youth development. Job Summary : The Senior Mechanical Engineer is a senior field-leadership role responsible for overseeing the end-to-end delivery of real estate development projects across the Dubai portfolio. Operating as the primary on-the-ground representative of the Project Head of Department, the incumbent drives day-to-day project execution, coordinates multidisciplinary teams, manages contractor and consultant performance, and ensures all projects are delivered on time, within budget, and to the required quality standards.This role serves as a critical interface between the Dubai project operations and the company's head office functions — including Planning, Commercial, Legal, and Finance — ensuring the consistent application of company standards, governance frameworks, and strategic priorities across all active and pipeline projects in the UAE. Key Roles & Responsibilities : Project Delivery & Operations • Lead and oversee day-to-day project operations across all active Dubai developments, ensuring delivery milestones are met in accordance with the approved master program. • Monitor overall project health — schedule, cost, quality, and HSE — and take proactive corrective action where deviations are identified. • Coordinate the activities of multi-disciplinary teams including planning, commercial, design, and construction, ensuring alignment and effective information flow. • Review and validate project schedules, lookahead programs, and progress reports prepared by the Project Planner, ensuring accuracy and reliability before escalation. • Conduct regular site inspections and progress meetings to assess work quality, contractor performance, and adherence to approved drawings and specifications. • Manage project handover processes from construction completion through snagging, DLP administration, and final close-out. Contractor & Consultant Management • Act as the primary point of contact for main contractors, subcontractors, consultants, and specialist vendors across Dubai projects. • Oversee the performance of contractors against contractual obligations — scope, programme, quality, and HSE requirements — and issue formal notices where performance is deficient. • Chair or co-chair weekly and monthly project progress meetings; ensure minutes of meetings (MoM) and action logs are issued and followed up in a timely manner. • Review contractor submissions including method statements, inspection and test plans (ITPs), material submittals, shop drawings, and RFIs; coordinate review and approval with design consultants. • Support the evaluation of Extension of Time (EOT) claims and variation orders (VOs) in conjunction with the Planner and Cost QS, providing on-site context and technical input. Commercial & Contract Administration • Monitor project budgets and expenditure in coordination with the Cost & Quantity Surveyor; flag cost risks and recommend mitigation measures to the Head of Department. • Review and endorse contractor interim payment applications, ensuring alignment with certified progress and contract entitlement prior to submission for approval. • Coordinate with the commercial team on procurement activities for subcontracted works, ensuring timely award and mobilization in line with the project program. • Ensure all contractual communications are properly documented, issued within required timeframes, and maintained in the project DMS. • Administer project contracts (FIDIC, NEC, or bespoke forms as applicable) in coordination with the Head of Department and legal team. Stakeholder & Authority Coordination • Liaise with Dubai government authorities, regulatory bodies, and utilities (including DDA, Dubai Municipality, DEWA, Trakhees, and other relevant entities) to ensure all permits, NOCs, and approvals are obtained on schedule. • Maintain strong relationships with end-clients, investors, and project financiers as required; prepare and present project status updates and executive briefings. • Represent the company professionally in all external meetings, negotiations, and site-related engagements within the Dubai jurisdiction. • Coordinate with local authorities on health, safety, and environmental compliance, ensuring all statutory obligations are fulfilled. Reporting & Governance • Prepare and submit comprehensive weekly and monthly project status reports to the Project Head of Department, covering program performance, cost status, quality observations, risks, and key decisions required. • Maintain the Dubai project risk register, identifying emerging risks and tracking the effectiveness of mitigation measures. • Ensure project records, correspondence, and documentation are maintained in accordance with the company's Document Management System (DMS) protocols. • Support internal and external project audits, due diligence exercises, and lessons-learned reviews. • Uphold and enforce compliance with company governance policies, approval thresholds, and HSE standards across all Dubai operations. Technical Design & Engineering • Enforce Strict Compliance: Author, review, and approve critical technical specifications, engineering datasheets, and calculation packages to comply with global industry standards (e.g., ASME, ASTM, ISO, ASHRAE, API) and UAE regulations. Qualifications and Certifications : • Bachelor's degree in Mechanical Engineering. • PMP certification (PMI), PRINCE2, or equivalent professional project management qualification is a must. • Authorized and certified to work in the UAE. Work Experience : • Minimum 8–10 years of progressive experience in project management within the real estate development or construction sector, with at least 2 years in a managerial role. • Proven track record of delivering mixed-scale projects in the UAE, ideally with direct experience in the Dubai market and familiarity with Dubai regulatory authorities from the client side. • Strong understanding of construction contracts (FIDIC Silver/Gold/Red Book, NEC, or bespoke UAE forms) and contract administration principles. • Working knowledge of project scheduling (Primavera P6 / MS Project / JIRA) and cost management principles sufficient to critically review outputs from specialist team members • Experience interfacing with Dubai government authorities (Dubai Municipality, DDA, DEWA, Trakhees, etc.) for permitting and regulatory compliance. • Proficiency in Microsoft Office Suite; familiarity with document management platforms (Aconex, Procore, or equivalent) is an advantage, and ERP systems. Language Skills : Proficie

Bachelor's degree in Mechanical Engineering. PMP certification (PMI), PRINCE2, or equivalent professional project management qualification is a must. Authorized and certified to work in the UAE. Minimum 8–10 years of progressive experience in project management within the real estate development or construction sector, with at least 2 years in a managerial role. Proven track record of delivering mixed-scale projects in the UAE, ideally with direct experience in the Dubai market and familiarity with Dubai regulatory authorities from the client side. Strong understanding of construction contracts (FIDIC Silver/Gold/Red Book, NEC, or bespoke UAE forms) and contract administration principles. Working knowledge of project scheduling (Primavera P6 / MS Project / JIRA) and cost management principles sufficient to critically review outputs from specialist team members. Experience interfacing with Dubai government authorities (Dubai Municipality, DDA, DEWA, Trakhees, etc.) for permitting and regulatory compliance. Proficiency in Microsoft Office Suite; familiarity with document management platforms (Aconex, Procore, or equivalent) is an advantage, and ERP systems.

Project Delivery & Operations: Lead and oversee day-to-day project operations across all active Dubai developments, ensuring delivery milestones are met in accordance with the approved master program; monitor overall project health—schedule, cost, quality, and HSE—and take proactive corrective action where deviations are identified; coordinate activities of multi-disciplinary teams including planning, commercial, design, and construction; review and validate project schedules and progress reports; conduct regular site inspections and progress meetings; manage project handover processes from construction completion through snagging, DLP administration, and final close-out. Contractor & Consultant Management: Act as the primary point of contact for main contractors, subcontractors, consultants, and vendors; oversee performance against contractual obligations; chair or co-chair weekly and monthly project progress meetings; review contractor submissions (method statements, ITPs, submittals, shop drawings, RFIs) and coordinate approvals; support evaluation of EOT claims and variation orders. Commercial & Contract Administration: Monitor project budgets and expenditure with the Cost & Quantity Surveyor; endorse contractor interim payment applications; coordinate with the commercial team on procurement; ensure proper contractual documentation and approvals; administer project contracts (FIDIC, NEC, or bespoke UAE forms) with legal and Head of Department support. Stakeholder & Authority Coordination: Liaise with government authorities and utilities to obtain permits and approvals; maintain relationships with end-clients, investors, and project financiers; represent the company in external meetings and site engagements; coordinate health, safety, and environmental compliance. Reporting & Governance: Prepare weekly and monthly project status reports; maintain the project risk register; ensure documentation is maintained in the DMS; support audits and lessons-learned reviews; enforce governance policies, approval thresholds, and HSE standards across Dubai operations. Technical Design & Engineering: Enforce compliance with technical specifications, engineering datasheets, and calculation packages to global standards and UAE regulations.