Admin - Specialty Leasing | Asset Management | Real Estate

Job Requisition ID: 179002 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day Overview of the role: Provide administrative and operational support to the Specialty Leasing function by managing contracts, internal approvals, documentation, payment tracking, reporting, and data administration. The role is responsible for ensuring the accurate processing, control, and maintenance of all Specialty Leasing records and agreements, while acting as the primary YARDI user for contract creation, activation, and updates. The position plays a key role in supporting revenue generation activities, maintaining compliance with internal processes, and ensuring efficient coordination across Finance, Legal, and other stakeholders. What you will do: - Support the Specialty Leasing Manager in preparing weekly, monthly, and annual progress reports, sales reports, and performance trackers. - Monitor aging reports in coordination with the Credit Control team and follow up on outstanding payments. - Track and support the collection of new lease, renewal, and TOR payments in collaboration with Finance and Tenant Relations teams. - Create and manage all Specialty Leasing internal approvals and ensure compliance with Delegation of Authority (DOA) requirements. - Coordinate the preparation, issuance, execution, and filing of Specialty Leasing contracts in partnership with the Legal team. - Ensure the accuracy and completeness of all tenant documentation, approvals, contracts, and records. - Maintain organized electronic and physical filing systems for contracts, approvals, and supporting documentation. - Act as the primary YARDI user for Specialty Leasing, managing contract creation, updates, amendments, activations, and approvals. - Work closely with Finance to review, validate, and post Specialty Leasing contracts within YARDI. - Maintain tracking sheets, equipment inventories, and operational records, ensuring accurate and timely reporting across the Specialty Leasing function. Required Skills to be successful: • 1–3 years of experience in administration, document control, contract administration, or a similar support role. • Proven experience managing documentation, approvals, contracts, filing systems, and record management. • Strong proficiency in Microsoft Office applications, particularly Excel and PowerPoint. • Familiarity with database systems, ERP platforms, or document management systems is preferred. • Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines. • Excellent attention to detail, data entry accuracy, and document control capabilities. • Good problem-solving skills and the ability to work independently in a fast-paced environment. • Good communication and interpersonal skills, with the ability to coordinate effectively with multiple stakeholders. What equips you for the role: • Bachelor’s degree in Business Administration, Commerce, or a related field. • Experience within real estate, retail, leasing, or commercial environments is an advantage. • Good command of English, both written and spoken. • Strong administrative, reporting, and coordination capabilities. • Positive, self-motivated, and proactive approach to work. • Ability to maintain confidentiality and handle sensitive information with professionalism. About Al-Futtaim Group Real Estate The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years. Our focus is to enable and invest in meaningful relationships to ma

1–3 years of experience in administration, document control, contract administration, or a similar support role. Proven experience managing documentation, approvals, contracts, filing systems, and record management. Strong proficiency in Microsoft Office applications, particularly Excel and PowerPoint. Familiarity with database systems, ERP platforms, or document management systems is preferred. Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines. Excellent attention to detail, data entry accuracy, and document control capabilities. Good problem-solving skills and the ability to work independently in a fast-paced environment. Good communication and interpersonal skills, with the ability to coordinate effectively with multiple stakeholders.

Support the Specialty Leasing Manager in preparing weekly, monthly, and annual progress reports, sales reports, and performance trackers. Monitor aging reports in coordination with the Credit Control team and follow up on outstanding payments. Track and support the collection of new lease, renewal, and TOR payments in collaboration with Finance and Tenant Relations teams. Create and manage all Specialty Leasing internal approvals and ensure compliance with Delegation of Authority (DOA) requirements. Coordinate the preparation, issuance, execution, and filing of Specialty Leasing contracts in partnership with the Legal team. Ensure the accuracy and completeness of all tenant documentation, approvals, contracts, and records. Maintain organized electronic and physical filing systems for contracts, approvals, and supporting documentation. Act as the primary YARDI user for Specialty Leasing, managing contract creation, updates, amendments, activations, and approvals. Work closely with Finance to review, validate, and post Specialty Leasing contracts within YARDI. Maintain tracking sheets, equipment inventories, and operational records, ensuring accurate and timely reporting across the Specialty Leasing function.