Administrative Officer

Job Purpose:
The Administrative Officer is responsible for providing comprehensive support in purchasing, HR, facility management, PRO tasks, and online registrations. This role ensures efficient daily operations across various departments and handles critical administrative tasks.

Key Responsibilities:
1. Purchasing:
• Manage procurement processes.
• Track and maintain records of Contracts and supplier evaluation.
2. Human Resources:
• Assist with recruitment activities, including job postings, screening resumes, and scheduling interviews.
• Support onboarding and offboarding processes, ensuring all employee documentation is in place.
• Maintain employee records and HR databases.
• Assist with processing employee benefits, leave management, and payroll documentation.
3. Facility Management:
• Liaise with contractors for facility maintenance, repairs, and service improvements.
4. PRO (Public Relations Officer) Tasks:
• Handle all governmental paperwork for employee visas, renewals, and cancellations.
• Ensure timely renewal of trade licenses and other official company documents.
• Handle all online registrations required for the company (e.g., licenses, renewals).
• Submit and manage requests using various government portals (e.g., immigration, labor, municipal services).
6. Filing & Records Management:
• Maintain a systematic filing system for concern departments, ensuring easy access to important documents.

Skills & Qualifications:
• Education: Bachelor’s degree or diploma in business administration or a related field.
• Experience: 2-4 years in an administrative role, if possible, including purchasing, HR, facility management, PRO tasks, and online government registrations.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint). Experience with ERP systems or procurement software.
• Soft Skills: Strong organizational, multitasking, and communication skills. Attention to detail and the ability to handle sensitive information confidentially.

• Bachelor Degree in administration or relative major.
• Attention to Detail: Ensure accuracy in online submissions, filing, and record-keeping.
• Problem-Solving: Ability to troubleshoot administrative issues efficiently.
• Time Management: Ability to manage multiple priorities with tight deadlines.
• Teamwork: Collaborate with different departments and stakeholders.
• Adaptability: Comfortable working in a fast-paced, dynamic environment.