Facilities Manager / Project Manager

Job description

📢 Job Opportunity: Facilities Manager / Project Manager 📢

🔍 Job Description:
To oversee and provide direct management and supervision to personnel involved in the maintenance and repair of facilities.

📋 Accountabilities:

1. Strategy:
   - Produce results as per plans and financial targets through effective resource management.
   - Work with the Senior Facilities Manager to manage project development, including project scope, goals, and deliverables.
   - Recommend budget changes where necessary and prepare draft project timelines and milestones, identifying project dependencies and critical paths.

2. Management:
   - Proactively communicate with the Senior FM on the status of projects, subcontractor performance, changes in project scope, and other key information.
   - Communicate project expectations to team members.
   - Estimate and oversee resources and participants needed to achieve project goals, determine and assess the need for additional staff, and coordinate the recruitment of labor as needed.
   - Assist with coordination of schedules.
   - Provide training support, coaching, mentoring, and oversee project team members.
   - Help manage or allocate staffing resources needed to complete the job in a timely fashion.
   - Oversee job progress and proactively communicate potential issues or problems.
   - Study and evaluate new maintenance procedures, techniques, and equipment for possible implementation.
   - Conduct regular facility inspections and implement good practices to improve efficiencies and reduce operating costs.
   - Evaluate contractual SLA/KPI and make improvement plans to manage contract cost effectively and achieve the KPI/SLA.
   - Implement HITEK solutions for monitoring energy consumption and identify possibilities for energy reduction.
   - Implement and integrate IOT solutions.

3. Business Development:
   - Establish and maintain effective business relationships with existing customers, suppliers, and subcontractors, ensuring high levels of customer satisfaction.
   - Identify, research, and target new business opportunities.
   - Develop solid quality proposals that meet the requirements of the customers.
   - Propagate the “Farnek Way” of doing business (Smart & Green).

4. Operational:
   - Develop, implement, and communicate improved processes, policies, and procedures on a continuous basis.
   - Develop and review maintenance plans that meet the requirements of the facilities and clients adhering to global standards.
   - Oversee cleaning, maintenance, and repair operations across operational and corporate sites.
   - Ensure the availability of materials, critical spares, uniforms, and other essential items coordinating with the procurement team.
   - Monitor the performance of services and develop a plan for timely completion of work orders as per agreed SLA.
   - Develop a Risk Register and analyze it periodically to prepare an improvement plan.
   - Ensure timely entry of project notes into the database.

5. Financial:
   - Recommend budget changes where necessary and prepare draft project timelines and milestones.
   - Ensure budgets of all projects are adhered to.
   - Ensure accurate invoicing and collection in the prescribed time.

6. HSEQ and Compliance:
   - Ensure all safety standards are adhered to, minimizing accident risk.
   - Comply with all U.A.E. laws and associated governing bodies.
   - Ensure quality is compliant with all international standards, especially ISO.

📊 Key Performance Indicators:
   - TBD by manager.

🎓 Qualifications:
   - Bachelors/Masters in FM/Engineering.

💼 Experience:
   - 5+ years in a senior Technical Services Capacity.
   - 1+ years in a Managerial Role.

🔧 Skills:
   - Problem Solving
   - Technical Management
   - Planning and Organising
   - Project Management
   - Excellent Verbal and Written Communication
   - Presentation Skills
   - Network Management (Desirable)
   - Vendor Management
   - Crisis Management
   - Team Management
   - Customer Service Skills
   - Financial Nous
   - Budgeting