Admin Officer

Administrative Officer

The Administrative Officer ensures efficient daily operations by managing critical tasks across purchasing, HR, facility management, PRO tasks, and online registrations.

Key Responsibilities:

1. Purchasing:

   • Manage procurement processes.
   • Track and maintain records of contracts and supplier evaluations.

2. Human Resources:

   • Assist with recruitment activities, including job postings, screening resumes, and scheduling interviews.
   • Support onboarding and offboarding processes, ensuring all employee documentation is in place.
   • Maintain employee records and HR databases.
   • Assist with processing employee benefits, leave management, and payroll documentation.

3. PRO (Public Relations Officer) Tasks:

   • Handle governmental paperwork for employee visas, renewals, and cancellations.
   • Ensure timely renewal of trade licenses and other official company documents.
   • Submit and manage requests using government portals (e.g., immigration, labor, municipal services).

4. Facility Management:

   • Liaise with contractors for facility maintenance, repairs, and service improvements.

5. Filing & Records Management:

   • Maintain a systematic filing system, ensuring easy access to important documents.

Skills & Qualifications:

• Education: Bachelor’s degree or diploma in business administration or a related field.
• Experience: 2-4 years in a similar role, with exposure to purchasing, HR, facility management, PRO tasks, and online government registrations.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint). Experience with ERP systems or procurement software.
• Soft Skills: Strong organizational, multitasking, and communication skills. Attention to detail and the ability to handle sensitive information confidentially.

Competencies:

• Attention to Detail: Ensure accuracy in online submissions, filing, and record-keeping.
• Problem-Solving: Troubleshoot administrative issues efficiently.
• Time Management: Handle multiple priorities and meet tight deadlines.
• Teamwork: Collaborate effectively with different departments and stakeholders.
• Adaptability: Thrive in a fast-paced, dynamic environment.