# Admin Assistant-Procurement Data Center — DAMAC Properties

Canonical: https://jobxdubai.com/jobs/li-4482101916-admin-assistant-procurement-data-center
Location: Dubai, UAE
Type: full_time · Level: senior
Monthly salary: AED 12,000 to 18,000 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2026-10-21
Apply: https://www.linkedin.com/jobs/view/admin-assistant-procurement-data-center-at-damac-properties-4482101916?_l=en

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## Description

Key Responsibilities

JOB DESCRIPTION

Procurement Administration

• Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs).

• Maintain organized procurement documentation and electronic records.

• Update procurement trackers, order status reports, and other monitoring files.

Supplier and Quotation Coordination

• Send Requests for Quotation (RFQs) to approved or relevant suppliers.

• Coordinate with suppliers regarding quotation submissions, order acknowledgements, delivery dates, and required documentation.

• Maintain and update supplier contact information and procurement records.

Data Center Procurement Support

• Coordinate with Data Center stakeholders to monitor urgent and operational procurement requirements.

• Assist in tracking critical orders to minimize delays that could affect Data Center activities.

• Maintain clear records of Data Center procurement requests and their current status.

Purchase Order and Delivery Tracking

• Monitor open Purchase Orders and maintain an updated delivery schedule.

• Coordinate delivery information with the requesting department, warehouse, logistics, or site personnel where applicable.

• Escalate significant supplier delays or delivery issues to the responsible Procurement team member.

Invoice and Payment Documentation

• Assist in coordinating supplier invoices with Purchase Orders and supporting documents.

• Follow up on missing invoices, delivery documentation, approvals, or other information required for payment processing.

• Coordinate with Procurement, Finance, and suppliers regarding invoice documentation and payment-status queries.

Procurement Reporting and Data Management

Prepare periodic reports covering areas including, but not limited to:

• Open Purchase Orders

• RFQ status

• Supplier quotations

• Outstanding deliveries

• Invoice/payment documentation status

• Urgent Data Center procurement requirements

• Assist with data preparation for management reports, meetings, audits, and procurement reviews.

• Functions within the framework and boundaries of DAMAC policies as well as overall organisational and governance frameworks.

Minimum Qualification

• Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline

Minimum Experience

• 5–10 years of experience in Procurement

• Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a definite advantage.

• Good knowledge of procurement documentation and purchasing processes.

• Strong computer skills, particularly Microsoft Office.

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## Requirements

Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline

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