# Executive Assistant MD — Talentac

Canonical: https://jobxdubai.com/jobs/li-4479466339-executive-assistant-md
Location: Dubai, UAE
Type: full_time · Level: mid
Monthly salary: AED 25,000 to 40,000 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2026-10-22
Apply: https://www.linkedin.com/jobs/view/executive-assistant-md-at-talentac-4479466339?_l=en

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## Description

Duties & Responsibilities:

Manage and maintain the Managing Director’s daily calendar, appointments, meetings and schedules

Coordinate internal and external meetings, including scheduling, invitations, agendas and meeting arrangements

Organise and prioritise the MD’s daily activities, ensuring effective use of time

Manage professional correspondence, emails, documents and follow-ups on behalf of the MD when required

Prepare and format reports, presentations, spreadsheets, letters, meeting documents and business correspondence

Coordinate travel arrangements, including flights, accommodation, transportation and itineraries

Maintain an organised filing system for confidential documents, records and correspondence

Prepare meeting agendas, take minutes where required and ensure appropriate follow-up on action points

Coordinate with internal departments, clients, suppliers and other stakeholders on behalf of the MD

Monitor deadlines, pending tasks and commitments and proactively follow up to ensure timely completion

Assist the MD with preparation for meetings, presentations and business discussions

Maintain accurate records, trackers and schedules

Support the MD with administrative, operational and coordination requirements

Handle sensitive and confidential information with absolute discretion

Anticipate the MD’s requirements and proactively address administrative needs before they become urgent

Perform other executive and administrative duties as required

Required Qualifications and Skills:

Minimum Bachelor Degree in Business Administration or related

2–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Management Assistant or in a similar role

Previous experience supporting a Managing Director, CEO, General Manager or senior executive is highly preferred

Excellent command of written and spoken English

Strong organisational and time-management skills

Highly structured, well-planned and detail-oriented approach to work

Excellent ability to prioritise multiple tasks and manage competing deadlines

Strong follow-up and coordination skills

Advanced proficiency in Microsoft Excel, Word, PowerPoint and Outlook

Strong ability to prepare professional reports, presentations, spreadsheets and business documents

Comfortable working with calendars, scheduling platforms, email and digital office tools

Key Skills:

Excellent written communication and business correspondence skills

Strong interpersonal and stakeholder-management abilities

High level of confidentiality, discretion, professionalism and maturity

Proactive approach with the ability to anticipate requirements and work independently

Ability to remain calm, organised and effective in a fast-paced executive environment

Language Skills

Fluent written and spoken English.

Well versed at written English for communication, documentation and presentation skills.

Other Details:

Working days and hours: Monday to Saturday (9 hrs/day)

Location & Mobility: Currently based in Dubai, UAE

Allowances / Benefits: As per company policy and UAE labour law.

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## Requirements

Minimum Bachelor Degree in Business Administration or related; 2–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Management Assistant or in a similar role; Previous experience supporting a Managing Director, CEO, General Manager or senior executive is highly preferred; Excellent command of written and spoken English; Strong organisational and time-management skills; Highly structured, well-planned and detail-oriented approach to work; Excellent ability to prioritise multiple tasks and manage competing deadlines; Strong follow-up and coordination skills; Advanced proficiency in Microsoft Excel, Word, PowerPoint and Outlook; Strong ability to prepare professional reports, presentations, spreadsheets and business documents; Comfortable working with calendars, scheduling platforms, email and digital office tools

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