# Administrative Assistant — Leaf Global Environmental Services

Canonical: https://jobxdubai.com/jobs/li-4473605826-administrative-assistant
Location: Jeddah, Saudi Arabia
Type: full_time · Level: junior
Monthly salary: AED 5,880 to 8,820 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2026-10-05
Apply: https://www.linkedin.com/jobs/view/administrative-assistant-at-leaf-global-environmental-services-4473605826?_l=en

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## Description

Key Responsibilities:

• Regulatory Liaison:

• Serves as the primary point of contact with relevant authorities and government agencies.

• Assists with applications and renewals for business permits and licenses, ensuring ongoing compliance.

• Monitors regulatory updates and communicates required changes to management.

• Contract Management:

• Collects, organizes, and maintains all client and third-party service contracts in a central system.

• Tracks contract timelines and manage renewal schedules.

• Ensures all contractual documentation is current and accessible.

• Logistics & Client Coordination:

• Assists in planning logistics to support efficient routing for collections and deliveries.

• Coordinates with clients, including hospitals and specialized facilities, to align services with their needs.

• Schedules pickups and services based on volume and compliance requirements.

• Tender & Procurement Management:

• Supports the preparation and submission of tenders, ensuring accuracy and timely delivery.

• Maintains detailed records of tender documentation, submissions, and outcomes.

• Reporting & Invoicing:

• Prepares monthly treatment certifications for clients to confirm compliance.

• Manages invoicing for specialized services, such as liquid waste and filter disposal.

Qualifications:

• Education: Degree in Business Administration, Office Management, or a related field.

• Experience: 2–4 years in an administrative, compliance, or client coordination.

• Skills:

• Strong organizational and multitasking abilities

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

• Excellent written and verbal communication skills (English & Arabic)

• Attention to detail and a high level of accuracy

• Ability to handle confidential information with discretion

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