# Executive Assistant and Reception Coordinator — FLUID HR

Canonical: https://jobxdubai.com/jobs/li-4472124587-executive-assistant-and-reception-coordinator
Location: Dubai, UAE
Type: full_time · Level: mid
Monthly salary: AED 25,000 to 40,000 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2026-09-30
Apply: https://www.linkedin.com/jobs/view/executive-assistant-and-reception-coordinator-at-fluid-hr-4472124587?_l=en

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## Description

Executive Assistant & Reception Coordinator

Role Overview

We are looking for a well-organized, professional, and proactive Executive Assistant & Reception Coordinator to support senior management while ensuring the smooth day-to-day operation of the reception area.

Key Responsibilities

Executive Assistant

• Manage calendars, meetings, and appointments.

• Coordinate travel arrangements and schedules when required.

• Prepare documents, presentations, and reports.

• Handle emails, calls, and correspondence professionally.

• Organize meetings and take notes when required.

• Support management with day-to-day administrative tasks.

• Maintain confidentiality of company and management information.

Reception & Office Coordination

• Welcome and assist visitors and clients in a professional manner.

• Manage incoming calls, emails, and general enquiries.

• Coordinate meeting rooms and visitor schedules.

• Manage incoming and outgoing correspondence and deliveries.

• Support basic office administration and coordination.

• Liaise with vendors and service providers when required.

• Help maintain a professional and organized office environment.

Requirements

• 2–4 years of experience in an EA, receptionist, office coordinator, or similar role.

• Excellent communication and organizational skills.

• Professional appearance and a friendly, confident manner.

• Strong attention to detail and ability to multitask.

• Good knowledge of MS Office / Google Workspace.

• Ability to handle confidential information with discretion.

• Native English speaker.

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## Requirements

2–4 years of experience in an EA, receptionist, office coordinator, or similar role. Excellent communication and organizational skills. Professional appearance and a friendly, confident manner. Strong attention to detail and ability to multitask. Good knowledge of MS Office / Google Workspace. Ability to handle confidential information with discretion. Native English speaker.

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