# Receptionist — Confidential

Canonical: https://jobxdubai.com/jobs/li-4446641070-receptionist
Location: Abu Dhabi, UAE
Type: full_time · Level: mid
Monthly salary: AED 5,000 to 8,000 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2026-08-04
Apply: https://www.linkedin.com/jobs/view/receptionist-at-confidential-4446641070?_l=en

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## Description

Key Responsibilities:

• Welcome & assist visitors, clients & VIP guests in a professional & courteous manner.

• Manage meeting room booking, ensure proper scheduling & coordinate room readiness.

• Arrange & coordinate VIP meetings & board meeting, top management events, including catering requirements.

• Handle staff catering arrangements & follow up with supplier when needed.

• Provide administrative & executive support to holding and subsidiary companies as required.

• Monitor the VIP floor, ensure cleanliness & readiness & coordinate with relevant teams for facility needs.

• Liaise with external suppliers for services such as catering, flower setups across floors, ensuring quality & timely replacements.

• Assist visitors & guests with basic technical support, including screen mirroring, TV connections & meeting room equipment.

• Handle incoming call, inquiries in accordance with company protocols.

• Ensure all guest interactions reflect the company’s VIP service standards.

• Requires maintaining high level of professionalism, confidentiality & service excellence at all times plus requires occasional flexibility to support urgent requests & operational needs.

Qualifications and Work Experience:

• 2+ years of experience in a receptionist or front office role.

• Proven experience in coordinating meetings, managing VIP guests, supporting admin & executive-level activities.

• Solid understanding of office operations, guest services & relations.

• Basic troubleshooting of meeting rooms equipment & AV system.

• Prior experience in roles involving VIP, corporate, events or hospitality environment.

• Experience dealing with suppliers, catering arrangements & event support.

Competencies / Technical Skills:

• Excellent communication skills (Verbal & written).

• Strong organizational & scheduling abilities.

• Proficient in MS Office applications (Outlook, word, Excel) & office communication tools.

• Ability to coordinate meeting logistics, catering & VIP requirements.

• Basic troubleshooting skills in IT technical support.

Competencies / Behavioral Skills:

• Professional, welcoming & customer focused attitude.

• Ability to handle VIP guests with discretion & high service standards.

• Strong sense of responsibility & reliability.

• Calm & composed when handling pressure or urgent requests.

• Proactive & solution-oriented, with the ability to anticipate needs.

• Cooperative & supportive to colleagues & management.

• High level of confidentiality, especially when dealing with senior leaders, high level profiles & sensitive information.

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## Requirements

2+ years of experience in a receptionist or front office role. Proven experience in coordinating meetings, managing VIP guests, supporting admin & executive-level activities. Solid understanding of office operations, guest services & relations. Basic troubleshooting of meeting rooms equipment & AV system. Prior experience in roles involving VIP, corporate, events or hospitality environment. Experience dealing with suppliers, catering arrangements & event support.

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