# Secretary — Meraki Integrated Contracting LLC

Canonical: https://jobxdubai.com/jobs/a5e803cb-secretary
Location: Business Bay, UAE
Type: full_time · Level: mid
Monthly salary: AED 9,000 to 14,000 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2026-09-28
Apply: https://jobs.workable.com/view/mueE5cNdze1gf53TDW5KGe/secretary-in-business-bay-at-meraki-integrated-contracting-llc

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## Description

Key Responsibilities:
1. Executive Support:
- Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
- Prepare meeting agendas, briefing materials, and presentations.
- Handle correspondence, emails, and calls on behalf of the Chairperson.
- Track and follow up on key decisions, tasks, and projects.
2. Communication & Coordination:
- Act as a liaison between the Chairperson and internal/external stakeholders.
- Draft and proofread letters, reports, and official documents.
- Coordinate with senior leadership and department heads to ensure smooth information flow.
3. Travel & Logistics Management:
- Plan and organize domestic and international travel itineraries.
- Manage travel documentation, accommodation, and logistics.
4. Office & Project Management:
- Maintain the Chairperson’s office systems, databases, and confidential records.
- Support the Chairperson in project follow-ups, deadlines, and deliverables.
- Handle special assignments, research, and reports as directed.
5. Procurement & Event Management:
- Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office
- Manage events at the office/site or any celebrations or property launchs
6. Confidentiality & Professionalism:
- Manage sensitive information with absolute discretion.
- Represent the Chairperson’s office with professionalism, diplomacy, and integrity.

Key Skills & Competencies:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and emotional intelligence.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal and stakeholder management skills.
- Ability to work under pressure and meet tight deadlines.

## Requirements

Qualifications & Experience:
- min 1 year of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive. 
- Experience in managing complex schedules, international travel, and high-level correspondence. 
- Great command over English and Hindi.
- UAE experience is a must
- Female Preferred

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