# Document Controller / Project Coordinator — White Spot Facilities Management Services LLC

Canonical: https://jobxdubai.com/jobs/6dfdb0cf-document-controller-project-coordinator
Location: Dubai, UAE
Type: full_time · Level: mid
Monthly salary: AED 8,000 to 15,000 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2026-09-15
Apply: https://jobs.workable.com/view/ezLnr1YdXJEbaM6r7Qcv4h/document-controller-%2F-project-coordinator-in-dubai-at-white-spot-facilities-management-services-llc

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## Description

Key Responsibilities
- Establish and maintain an organized project document-control system.
- Maintain records of drawings, specifications, submittals, approvals, correspondence, reports and other project documents.
- Control the receipt, distribution, revision and filing of drawings and technical documents.
- Ensure site teams are working from the latest approved drawings and revisions.
- Maintain document registers and track outstanding submissions/approvals.
- Coordinate documentation between Project Managers, Site Engineers, QA/QC, Procurement, subcontractors, consultants and clients.
- Prepare and maintain project correspondence, letters, transmittals and supporting documentation.
- Coordinate meeting schedules, invitations and meeting arrangements.
- Prepare meeting agendas where required and assist with Minutes of Meeting (MOM).
- Maintain action trackers and follow up responsible parties on outstanding meeting actions.
- Support the project team in preparing weekly/monthly progress documentation.
- Maintain records of RFIs, material submittals, method statements, inspection requests, NCRs and approvals, where applicable.
- Coordinate material requirements with the site and Procurement teams.
- Prepare/coordinate material requests and purchase-related documentation.
- Follow up material orders, delivery status and outstanding requirements.
- Maintain records of material approvals, purchase requests, delivery notes and related documentation.
- Maintain subcontractor documentation and project-related records.
- Assist in maintaining snagging/de-snagging trackers and project completion documentation.
- Support preparation of handover documents, warranties, certificates and close-out records.
- Maintain both electronic and physical project files in an organized manner.
- Ensure confidentiality and proper control of sensitive project information.
- Provide general project administration and coordination support to the Project/Site Manager.

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