# Executive Secretary — Abdul Hadi Al Qahtani & Sons (AHQ Group)

Canonical: https://jobxdubai.com/jobs/487-executive-secretary
Location: Dammam, Saudi Arabia
Type: full_time · Level: senior
Monthly salary: AED 14,700 to 24,500 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2025-05-07
Apply: https://ahq-qahtani.odoo.com/jobs/detail/executive-secretary-487

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## Description

Hiring company: AHQ - Admin Division

Job Description
Company/Department:
AHQ and Sons Company/ CEO Office
Position:
Executive Secretary
Reports
To
Direct reporting
Chairman board of Director
Dotted line reporting
Job
Purpose
Job Summary:
We are looking for a proactive and highly organized
Executive
Secretary with Office Management duties
to provide comprehensive
administrative and operational support to the
Executive Director
of a
diverse
group of companies
in Saudi Arabia. The ideal candidate must be fluent in
English and capable of communicating professionally with French or
Chinese-speaking counterparts. This role requires a blend of high-level
secretarial support and efficient office administration in a fast-paced,
multi-company environment.
Key Responsibilities:
Executive Secretarial
Duties
·
Manage the Executive Director’s calendar,
coordinate appointments, and organize internal and external meetings.
·
Draft, review, and edit
correspondence, memos, reports, and presentations in English (and optionally
French/Chinese).
·
Act as a liaison between the
Executive Director and stakeholders, including internal teams, partners, and
international contacts.
·
Arrange international and domestic
travel, including visa processing, accommodations, and travel itineraries.
·
Handle confidential documents and
ensure secure filing and storage systems.
·
Record meeting minutes, follow up
on action points, and ensure timely execution.
Office Management Duties
·
Oversee daily operations of the
executive office to ensure efficiency and professionalism.
·
Manage office supplies,
procurement, vendor relations, and general administrative logistics.
·
Supervise support staff and
delegate administrative tasks as needed.
·
Monitor office budgets and handle
petty cash and expense tracking.
·
Ensure compliance with company
procedures and Saudi Arabian regulatory requirements.
·
Support onboarding and orientation
for new employees in the executive office.
Key Skills & Qualifications:
Education: Bachelor’s degree in business administration, Office Management, or a related field.
Experience: Minimum
5 years of experience in executive-level secretarial and office
management roles, preferably in a corporate or multinational
environment.
Leadership: Leadership: Strong ability
to manage the office, coordinate meeting schedules, and ensure they are
organized.
Expertise: Experience Proven experience
as an Executive Secretary
Skills:
Fluent in
English
(spoken and
written); Excellent of
French
or
Chinese
is highly desirable..
Strong
proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Excellent
organizational, communication, and multitasking skills.
High
level of discretion, integrity, and professionalism.
Familiarity
with the Saudi business environment and cultural protocols.
Preferred Attributes
Experience
supporting C-level executives or board-level communication.
Culturally
sensitive and capable of working in a multilingual, international
setting.
Ability
to work independently and prioritize tasks under pressure.

## Requirements

Bachelor’s degree in business administration, Office Management, or a related field. Minimum 5 years of experience in executive-level secretarial and office management roles, preferably in a corporate or multinational environment. Fluent in English (spoken and written); excellent command of French or Chinese is highly desirable. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to manage confidential information with discretion and professionalism. Familiarity with the Saudi business environment and cultural protocols. Experience supporting C-level executives or board-level communication is preferred.

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