# Reporting & Document Control Executive — White Spot Facilities Management Services LLC

Canonical: https://jobxdubai.com/jobs/46f546ae-reporting-document-control-executive
Location: Dubai, UAE
Type: full_time · Level: entry
Monthly salary: AED 9,000 to 14,000 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2026-09-23
Apply: https://jobs.workable.com/view/9Ld5imtx9BVKHKh9RLUPxz/reporting-%26-document-control-executive-in-dubai-at-white-spot-facilities-management-services-llc

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## Description

Collect weekly reports from all designated stakeholders and chase missing/late submissions.
* Maintain the Master Action Tracker and follow up overdue actions.
* Maintain the Master Document Register: proposals, contracts, MOMs, reports, quotations, LOAs, operational trackers and supporting evidence.
* Control document versions and identify missing, outdated, duplicate or superseded documents.
* Compile the weekly management pack for the GGM without changing the owners’ information.
* Maintain the future cloud/database filing structure and ensure documents can be quickly retrieved.
* Coordinate with HR, Operations, BD, Finance, Procurement, Hospitality, Snagging/DLP, Lagoons and F72 to keep information current.
* Escalate missing information, overdue actions and data inconsistencies to the GGM.

## Requirements

Highly organized, strong Excel/document-control skills, comfortable chasing senior stakeholders, analytical enough to identify missing/inconsistent information, and extremely disciplined with confidentiality and version control.

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