# Executive Admin Assistant — Rua Al Madinah Holding

Canonical: https://jobxdubai.com/jobs/142-executive-admin-assistant
Location: Medina, Saudi Arabia
Type: full_time · Level: entry
Monthly salary: AED 7,840 to 14,700 per month (estimated, not employer-stated) (UAE salaries are tax-free)
Posted: 2026-01-05
Apply: https://talent.ruaalmadinah.com/Careers/job/142

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## Description

To deliver comprehensive and efficient administrative support to the Office of the Chief Development Officer (CDO).

Responsibilities:

- Maintain and manage the CDO Office Manager's calendar, scheduling meetings, appointments, and travel itineraries.

- Coordinate travel arrangements, including booking flights, hotels, and ground transportation.

- Prepare briefing materials and agendas for meetings, conferences, and presentations.

- Manage incoming and outgoing emails, calls, and messages, filtering, and prioritizing information for the CDO Office Manager.

- Draft and proofread correspondence, reports, and presentations as directed.

- Liaise with internal and external stakeholders, answering inquiries and providing information.

- Maintain electronic and physical filing systems for the CDO Office, ensuring efficient access to documents.

- Prepare and edit reports, presentations, and other documents as needed.

- Track deadlines and follow up on outstanding tasks.

- Organize and prepare meeting rooms and materials for the CDO Office’s meetings.

- Take accurate and comprehensive minutes during meetings.

- Provide logistical support for internal and external projects led by the CDO Office Manager.

- Maintain strict confidentiality regarding sensitive information and business matters.

- Exercise discretion and professional judgment in dealing with stakeholders and confidential information.

- Manage the petty cash and administrative budget for the CDO Office division.

- Coordinate office supplies and equipment needs.

- Assist with special projects and initiatives as assigned.

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